Office Administrator

TGW Logistics Group • Grand Rapids, MI

1d

About The Position

The Office Administrator plays a key role in ensuring the smooth operation of the office by managing administrative tasks, supporting staff, and maintaining a productive work environment. This position provides comprehensive administrative support to multiple departments and requires excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced setting.

Requirements

• Education: High school diploma required; associate or bachelor’s degree preferred.
• Experience: Minimum three (3) years‘ experience in office administration or a related field, preferably in an industrial or manufacturing environment.
• Travel: Up to 10% of travel as required.
• Skills & Abilities
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong written and verbal communication skills.
• Excellent organizational and time management abilities.
• Ability to work independently and collaboratively.
• Professional demeanor and customer service orientation.
• Ability to work effectively with internal departments, external customers, vendors and subcontractors to ensure smooth communication, coordination, and execution of tasks.
• Travel coordination and calendar management experience preferred.
• Some accounting experience preferred.
• Physical Requirements
• Ability to remain stationary at a desk for prolonged periods of time.
• Ability to go to site frequently and move safely around industrial and/or warehouse environment.
• Ability to lift and carry supplies up to 25 pounds at a time.
• Ability to operate computers, tablets, phones, and other electronic devices.
• Ability to communicate with others verbally and in writing, on a frequent basis.
• Ability to tolerate exposure to job site temperature fluctuations due to seasonal weather in geographic region.
• The physical demands described above are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Other Requirements
• This position may require work at TGW customer sites.
• TGW’s customers may require background checks before accessing their sites.
• Refusal to participate in a customer-required background check may result in a customer barring access and a subsequent reduction in work.

Nice To Haves

• Travel coordination and calendar management experience preferred.
• Some accounting experience preferred.

Responsibilities

• Provides administrative support to department leaders and managers, including scheduling meetings, managing calendars, and coordinating travel as needed.
• Prepares and distributes internal communications, develops agendas, records meeting minutes, and tracks follow-up actions.
• Supports finance and purchasing activities such as managing purchase orders, processing invoices, and maintaining installation purchase order logs.
• Coordinates with vendors and internal teams for installations, equipment rentals, billing, and site logistics to support projects; verify invoices and resolve discrepancies.
• Generates and distributes regular reports related to office operations, project status, and departmental performance.
• Organizes office functions, training sessions, workshops, and team-building events.
• Maintain and update filing systems, databases, and records.
• Manages office supply inventory and ensures office environment is clean and organized; serves as primary contact for building and vendor management topics.
• Perform other administrative duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees