Office Administrator - Temporary Role

iSpot • Bellevue, WA

4d • $68,680 - $82,760 • Hybrid

About The Position

iSpot.tv is the leader in real-time TV ad measurement. You will be the heartbeat of our Bellevue office, ensuring a seamless daily experience for our team and visitors. As part of the HR team, you will directly impact company culture by creating a welcoming, high-energy environment that allows our employees to focus on revolutionizing the future of advertising. This is a temporary position running from May through September covering a planned leave of absence. We are looking for someone who can hit the ground running, own the role fully from day one, and leave the office in great shape for a seamless transition upon return.

Requirements

• 2+ years of experience in office management, workplace management, or a similar role.
• exceptional ability to prioritize multiple tasks in a fast-paced environment.
• Professional verbal and written communication skills with a "people-first" attitude.
• Strong organizational and time-management skills with excellent attention to detail
• Comfortable managing vendors, facilities, and operational logistics independently
• Proficiency in Microsoft 365, Slack, Zoom, and basic office hardware.
• Capability to lift up to 25 lbs for snack deliveries and package handling.

Nice To Haves

• Previous experience managing office facility vendors.
• A proactive, problem-solving mindset.
• Experience working within a HR or People Operations department.

Responsibilities

• Oversee daily operations of the Bellevue office, ensuring a clean, organized, safe, and fully functional workspace
• Act as the primary liaison for building management, handling keycard access, repairs, and security issues.
• Maintain a professional reception area, answer and route incoming phone calls, and ensure conference rooms are meeting ready.
• Oversee all incoming and outgoing mail, packages, and courier deliveries.
• Assist in planning and help execute in-office events, happy hours, and team celebrations
• Create a welcoming and professional environment for employees, candidates, and visitors
• Support company culture initiatives through thoughtful office experiences and logistics
• Help manage vendors such as food and beverage, catering, mail and packages, etc.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed