Office Administrator

Marshall University•Huntington, WV

19d

About The Position

Duties include: Manages the day-to-day clerical, general fiscal and administrative functions. Budget: Prepares, submits, summarizes, and communicates budget information. Financial manager for all funds including state, MURC , Foundation and faculty startups. Responsible for purchasing cards and fulfills purchasing requirements for all teaching and research purposes, which requires knowledge of WV state and Marshall University Research Corporation ( MURC ) policies. Personnel: Supports employment administration and human resources processes, serving as a point of contact with the central HR department. Time and Attendance Manager. Post open GA positions in PeopleAdmin. Prepares and approves online payroll certifications. Reviews and reconciles payroll registers, and updates pay distribution. Serves as the local point of contact on payroll issues. Prepare PARs for all open positions, manage and process payroll for faculty, hourly employees, on and off-campus adjuncts, grad assistants, and others. Manages and audits leave. Travel: Arranges and coordinates travel for department staff, faculty, students, and incoming guests and speakers. Academic: Participate in preparing teaching schedules, and coordinates room assignments. Enter courses, teaching assignments, and room assignments into Banner. Graduate Admissions: Member of graduate admissions/graduate assistant committee for MA/MS students. Contact person for Graduate Admissions Office and prospective students. Performs other duties as assigned, to support the mission and function of the department.

Responsibilities

Manages the day-to-day clerical, general fiscal and administrative functions.
Prepares, submits, summarizes, and communicates budget information.
Financial manager for all funds including state, MURC , Foundation and faculty startups.
Responsible for purchasing cards and fulfills purchasing requirements for all teaching and research purposes, which requires knowledge of WV state and Marshall University Research Corporation ( MURC ) policies.
Supports employment administration and human resources processes, serving as a point of contact with the central HR department.
Time and Attendance Manager.
Post open GA positions in PeopleAdmin.
Prepares and approves online payroll certifications.
Reviews and reconciles payroll registers, and updates pay distribution.
Serves as the local point of contact on payroll issues.
Prepare PARs for all open positions, manage and process payroll for faculty, hourly employees, on and off-campus adjuncts, grad assistants, and others.
Manages and audits leave.
Arranges and coordinates travel for department staff, faculty, students, and incoming guests and speakers.
Participate in preparing teaching schedules, and coordinates room assignments.
Enter courses, teaching assignments, and room assignments into Banner.
Member of graduate admissions/graduate assistant committee for MA/MS students.
Contact person for Graduate Admissions Office and prospective students.
Performs other duties as assigned, to support the mission and function of the department.