Office Administrator

Akam Associates Inc•New York, NY

13h•Onsite

About The Position

As an Office Administrator, you will be responsible for ensuring the smooth running of the office on a day-to-day basis. This role involves managing administrative tasks, coordinating office procedures, greeting visitors, answering phones, and supporting the team to achieve their goals efficiently.

Requirements

Proven experience as an office administrator, office assistant, or similar role.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Strong organizational and multitasking skills, with the ability to prioritize tasks.
Excellent communication and interpersonal abilities.
Attention to detail and accuracy.
Discretion and trustworthiness when handling confidential information.
Knowledge of office management systems and procedures.
Availability to work full-time during regular office hours.
Flexibility to adapt to changing priorities and work in a fast-paced environment.
Willingness to take on additional responsibilities as needed to support the team and organization.

Nice To Haves

Bachelor’s degree in business administration, office management, or related field (preferred).

Responsibilities

Administrative Support: Provide administrative support to all departments within the organization.
Manage correspondence, including emails, letters, and packages.
Maintain and update company databases.
Prepare reports, presentations, and documents as needed.
Office Management: Maintain office supplies inventory by checking stock levels and ordering new supplies as needed.
Ensure the office premises are clean, organized, and well-maintained.
Oversee facilities management, including repairs, maintenance, and office equipment.
Communication and Coordination: Act as the point of contact for internal and external stakeholders.
Schedule and coordinate meetings, appointments, and events.
Facilitate communication between departments and ensure information flow within the organization.
Record-Keeping and Data Management: Maintain accurate records of office expenses and manage office budget.
Organize and maintain filing systems, both electronic and physical.
Handle confidential information with discretion.
Problem-Solving and Decision Making: Address administrative issues and inquiries promptly and effectively.
Identify areas for process improvement and implement solutions to enhance office efficiency.