Office Administrator

Rev Renewables Ops, LLC • Princeton, NJ

6h

About The Position

We are seeking a highly organized and proactive Office Administrator to support the day-to-day operations of a small office (fewer than 10 employees). This individual will exercise sound judgment, discretion, and initiative while managing multiple priorities with exceptional attention to detail. The ideal candidate communicates clearly and accurately, values urgency when required, maintains strict confidentiality, and consistently follows through to ensure tasks are completed to a high standard.

Requirements

• High school diploma or GED required; college degree preferred.
• 3–5 years of experience in an administrative or office management role with similar responsibilities.
• Strong written and verbal communication skills with the ability to interact effectively with managers, clients, vendors, and the general public.
• High level of professionalism, discretion, and confidentiality.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong organizational skills with the ability to prioritize and manage multiple tasks simultaneously.

Responsibilities

• Oversee daily office operations, including coordination of office work orders and office construction projects.
• Maintain office operations and procedures such as office security, information management, conference room scheduling, filing systems, requisition of supplies, and other clerical services such as phone and front desk coverage, calendar management.
• Draft, edit and proofread correspondence, reports, contracts, and other office related documents.
• Support accounts payable in coordinating the invoice approval process by coding and routing invoices for payment.
• Assist engineering, construction and procurement teams with processes and related documentation needs.
• Establish, maintain, process, and update project files, records, certificates, and related documentation; ensure filing systems remain current.
• Coordinate travel arrangements for staff and guests, assist with expense reimbursements and reconciliations.
• Assist office staff with time reporting by maintaining employee PTO calendars and other records.
• Operate and maintain office and AV equipment and a variety of office equipment (copiers/printers/postage machine) ensuring daily readiness.
• Manage incoming and outgoing mail and package deliveries (USPS, FedEx, UPS, etc.).
• Arrange conference calls, answer incoming calls and accurately record messages.
• Negotiate vendor contracts, manage vendor relationships, and maintain up to date vendor/contractor contact list.
• Coordinate meetings and logistics for office staff and external partners as needed.

Benefits

• Employer-sponsored Medical, Dental, and Vision coverage for employees and their eligible dependents.
• Health Reimbursement Arrangement (HRA) and Flexible Spending Accounts (FSA).
• Company-paid Life, AD&D, and Long-Term Disability Insurance.
• 401(k) with employer contributions.
• Generous Time Away policies.
• Educational Reimbursement for professional development.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED