Office Administrator

Archdiocese of St. Louis•Richmond Heights, MO

1d•Onsite

About The Position

Little Flower Catholic Church is seeking a detail‑oriented, welcoming, and mission‑driven Office Administrator to support the daily operations of the parish office. This role serves as the first point of contact for parishioners and visitors, maintains parish records, provides administrative and financial support, and helps ensure the smooth and efficient functioning of the parish in a faith‑filled environment.

Requirements

Practicing Catholic in good standing preferred.
High school diploma required; associate degree or equivalent experience preferred.
Prior administrative or secretarial experience in a parish, nonprofit, or office setting.
Proficiency in Microsoft Office, Google Workspace, or similar software tools.
Ability to maintain confidentiality and manage sensitive information responsibly.
Strong organizational, time‑management, and problem‑solving skills.
Excellent written and verbal communication abilities.
Professional, welcoming demeanor and strong interpersonal skills.
Ability to work independently and collaboratively as part of a faith‑centered team.
Understanding of Catholic Church structure, terminology, and sacramental practices.

Nice To Haves

Practicing Catholic in good standing preferred.
associate degree or equivalent experience preferred.
Prior administrative or secretarial experience in a parish, nonprofit, or office setting.

Responsibilities

Serve as the primary receptionist, courteously answering phones, responding to emails, and greeting visitors.
Maintain parish calendars, schedules, and facility reservations.
Prepare correspondence, bulletins, newsletters, and parish communications.
Maintain organized filing systems (both physical and electronic).
Order office supplies and manage office equipment.
Maintain confidential sacramental records, including Baptism, First Communion, Confirmation, and Marriage.
Prepare certificates and official letters following diocesan guidelines.
Assist parishioners with sacramental preparation paperwork and documentation.
Assist with basic bookkeeping tasks, including donations, invoices, deposits, and reports, as assigned.
Maintain the parish database and update parishioner records regularly.
Process mail, payments, and routine financial documentation.
Support payroll processing.