Office Administrator

Albion General Contractors, Inc.•Sandy Springs, GA

1d•Onsite

About The Position

The Office Administrator is responsible for administrative and office support that includes front desk receptionist, event planning, invoice entry, receiving and directing visitors, document processing, vendor oversight, creating spreadsheets and filing. The Office Administrator assists with clerical office duties as well as job specific duties. This hourly position requires consistent dependability with on time arrival and departure, extremely high organizational skills, and the ability to effectively multitask. This role is based in-office Monday – Friday 8am-5pm (1 hour lunch). You will participate in and learn the construction processes in order to effectively support finance, project management, preconstruction, human resources and the office in general.

Requirements

2+ years of experience in an administrative, coordinator, support, or other role.
Strong proficiency with Microsoft Office Suite, especially Excel.
Excellent organizational and time management skills.
Effective communication and interpersonal skills.
Ability to analyze problems and develop solutions in a fast-paced environment.
Attention to detail and ability to prioritize tasks.
Highly organized with strong emphasis on self-motivation and analytical skills.
Takes initiative to learn all aspects of the business, open to coaching and feedback for development.

Nice To Haves

experience in an administrative, coordinator, support, or other role. with a commercial general contractor
a two or four-year degree

Responsibilities

Fostering and supporting a productive, healthy, and fun culture.
Providing administrative support to the company broadly.
Working with Finance to complete filing, data entry, track invoices and track expenses.
Monitoring office supplies and ordering new materials.
Coordinating meetings, events, and office logistics.
Assisting teams with vendor certification, budget tracking and other ad hoc projects.
Office vendor and partnership management – building relationships with vendor (i.e., cleaning, printing, IT, pest control, waste management, copy machine, etc) partners and other third parties to ensure smooth running of services and resolution to any issue.
Supports project coordination needs with the operations around proposals, client contract documentation, signatures and follow up where needed.
Assists in onboarding of employees.
Responsible for the production and the gathering of construction project related information and then track, file, and distribute this information to all relevant parties.
Document control: receive, enter, file, track, and distribute all construction invoice documents.