Office Administrator

TEKsystems•Boston, MA

63d•$35 - $36•Onsite

About The Position

Work with a Global Insurance company to provide comprehensive administrative support to the Head of Office and office as a whole, as well as Underwriting Leadership support. You will act as gatekeeper for office conference rooms and meeting requests. This includes acceptances/declinations for meeting requests and resolving calendar room conflicts. As the Office Administrator you will oversee, plan, and attend events put on by the company. You will arrange internal/external meetings including: booking meeting rooms/venues; booking & setting up telephone or video conferencing equipment and lunch/refreshment arrangements; liaising with training providers where necessary

Requirements

Event Planning/Management
Office Administration/Office Management
Customer/Client Services
Microsoft Office Suite
Meal Ordering

Responsibilities

Daily lunch ordering
Visitor Registration
New hire orientations
Mail, deliveries, shipments
Liaising with building management work order requests
Working with internal Facilities team to adhere to standards of office environment and quality
Order supplies and restock items on a regular basis
Issue and update employee key cards
Refilling copier/printer and handling issues that may arise with equipment
Ensure kitchen, fridge are cleaned out regularly
Manage ad hoc tasks/projects as requested
Work heavily with Head of Office and Broker Relations Rep to execute social and broker events
Liaise with local vendors to secure event spaces and create food and beverage contracts
Maintain RSVP lists and communicate updates within regional planning group
Work with Marketing to create event invitations if needed
Attend and take meeting notes during regional planning meetings
Additional projects and tasks as requested by Head of Office
Maintain HOO BR and social budget
Receive packages and visitors
Order business cards
Take the initiative to identify and resolve problems
Undertake any other reasonable duties /ad hoc reports as may be requested
Participate in cross-team and intra-team projects as required
Coordinate with IT department on all office equipment