Office Administrator

Rock West Composites•San Diego, CA

6h•$21 - $24•Onsite

About The Position

Rock West Composites, Inc. has an exciting opportunity for a Office Administrator. Rock West Composites, Inc. is an engineering and manufacturing company dedicated to providing innovative solutions for commercial and government customers. This position is located in our San Diego, CA location and reports to the Accounting Supervisor. Position Summary: The Office Administrator handles organizational and clerical support tasks providing support across the organization. This may include organizing files, data entry, sorting mail, and ordering supplies. The Office Administrator will be the first point of contact for our company, they will welcome guests and greet people who visit the business as well as answer and screen incoming phone calls.

Requirements

High school diploma or associate’s degree.
Experience as an office assistant, receptionist or in related field.
Ability to write clearly and help with word processing when necessary.
Warm personality with strong communication skills.
Ability to work well under limited supervision.
Great communication skills.
Have a valid driver license.
Proficiency in Microsoft Office Suite
Hands-on experience with office equipment (e.g. fax machines and printers)
Professional attitude and appearance
Ability to be resourceful and proactive when issues arise
Excellent organizational skills
Multitasking and time-management skills, with the ability to prioritize tasks
Customer service attitude
US. Person under 22 CFR 120 (due to ITAR Restrictions)

Nice To Haves

Bilingual (English/Spanish) highly preferred

Responsibilities

Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately.
Answering, screening and forwarding incoming phone calls as well as managing the phone system.
Receiving, sorting, distribute daily mail.
Managing filing systems as needed.
Recording information as needed.
Updating paperwork and maintaining documents.
Helping organize and maintain office common areas.
Performing general office clerk duties and errands.
Coordinating events as necessary.
Maintaining supply inventory. Order front office supplies and keep inventory of stock.
Maintaining office equipment as needed.
Entering information into databases.
Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures).
Provide basic and accurate information in-person and via phone/email.
Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).
Update calendars and schedule meetings.
Update and maintain company phone list and directory.
Assist office personnel with various clerical tasks.
Other duties as assigned.