Office Administrator

Belfor • Ocala, FL

33d • Onsite

About The Position

The Office Administrator is responsible for managing general administrative functions and supporting office staff and management. This role requires a high degree of independent decision-making.

Requirements

• Proven experience in an office management or administrative role.
• Strong organizational, time management, and problem-solving skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to prioritize tasks, manage deadlines, and exercise independent judgment [based on user input].

Nice To Haves

• Experience managing or guiding the work of others is a plus.

Responsibilities

• Manage daily office operations, including ordering supplies, managing vendor relationships, and ensuring the office environment is organized and functional.
• Handle all incoming and outgoing communications, including mail, email, and multi-line phone systems.
• Perform accounts payable and accounts receivable support functions, including processing invoices and managing petty cash.
• Exercise independent judgment in solving day-to-day administrative issues and scheduling conflicts.
• Assist with new employees and coordinate training schedules.
• May supervise the work of up to one direct report (e.g., an Office Assistant or Intern), including delegation and performance monitoring [based on user input].
• Prepare and distribute internal and external reports, correspondence, and presentations.
• Other projects and duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Specialty Trade Contractors
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees