Office Administrator

Quartermaster•Arlington, VA

10d•Onsite

About The Position

Quartermaster AI is seeking a highly organized and proactive Office Administrator with a background to support day-to-day office operations while also assisting with detail-oriented legal and administrative tasks at a high-growth, fast paced start up. This role is ideal for someone who enjoys keeping an office running smoothly, welcoming clients, and ensuring critical documentation is handled with precision.

Requirements

Prior experience in an office assistant, administrative, or similar in-person support role.
Detail-oriented with strong organizational skills.
Dedication toward office cleanliness
Excellent communication and professionalism when interacting with clients.

Nice To Haves

Demonstrated ability to work in a fast-paced environment
Experience with Gsuite, Slack, Notion, etc
Familiarity with Ashby or other ATS platforms is a plus!
Graphic design / experience with Canva is a plus!

Responsibilities

Greet clients and visitors, ensuring a professional and welcoming environment.
Maintain office organization, including tidying break rooms and common areas.
Print, scan, digitally file, and prepare documents for meetings and client needs.
Coordinate office deliveries, vendors, janitorial services and general office supplies.
Support scheduling, mail handling, and general administrative tasks.
Maintain organized digital records and document tracking systems.
Provide administrative support for compliance-related tasks as needed.