Office Administrator

Boeing•Auburn, WA

42d•Onsite

About The Position

Boeing Commercial Airplanes (BCA) is currently seeking an Office Administrator (Level C) to join the Fabrication Team. As an Office Administrator you will support multiple manufacturing sites in Auburn, WA and Puyallup, WA. This role will support Fabrication leaders across 3 business units: Skin and Spar, Composite Manufacturing and Engineering and will require travel between 3 office locations in the Auburn / Puyallup area.

Requirements

4+ years’ experience making domestic and/or international travel arrangements and generating expense reports
4+ years’ experience supporting calendars, travel and meetings for senior level management
4+ years’ experience composing and editing documents in Microsoft Word, Excel, Outlook and PowerPoint

Nice To Haves

Demonstrated ability to juggle competing priorities from multiple sources

Responsibilities

Establish and maintain effective working relationships with internal and external customers, co-workers and peers, while maintaining the highest level of confidentiality with sensitive information and while working under tight and often competing deadlines
Assist in planning, coordinating, and implementing logistics for visiting customers and Boeing executives, including supporting visitor badging and parking requests
Process and screen incoming and outgoing communication and correspondence to ensure proper dissemination of information
Prioritize, manage, and schedule time and availability for most efficient use of time
Coordinate domestic and international business travel, monitor traveler logistics, generate expense reports, and reconcile corporate credit card charges to ensure timely and accurate reimbursement
Create, edit, and maintain electronic and written communication
Coordinate with the appropriate focal to support the acquisition and maintenance of resources
Order and maintain office supplies
Track and maintain designated conference room schedules for availability and efficient use of resources
Create, manage and schedule meetings around multiple calendars and appointments
Manage employee recognition programs and activities
Provide guidance for less experienced employees
Work under limited supervision