Office Administrator

DLA Piper-posted 6 months ago
Full-time • Mid Level
Hybrid • Dallas, TX
5,001-10,000 employees
Professional, Scientific, and Technical Services
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The Office Administrator is responsible for the daily administrative and business functions of assigned offices. The Office Administrator develops and maintains effective working relationships with other management throughout the offices and firm. In addition to the responsibility for budgeting and controls, systems, and physical facilities, this position also identifies and plans for the changing needs of the offices, shares responsibility with the Managing Partner for practice management, and contributes to cost-effective management throughout the office. The Office Administrator oversees the daily operations of several offices in an assigned region.

  • Directs, manages and oversees the daily administration of the business functions of the office to ensure it is operating efficiently.
  • Provides regular direction and leadership to business professionals, including administrative and Legal Support Services, on projects, workflow and assignments.
  • Conducts regular business professional and administrative meetings.
  • Provides leadership support to include legal support team assignments, new employee onboarding/orientation, conducting performance evaluations, and reviewing merit and annual bonuses.
  • Partners with HR to recruit for open positions within assigned offices.
  • Prepares, analyzes, and maintains accurate operating and capital budgets for all areas of responsibility.
  • Reviews budget, invoices, vendor payments, etc., on a regular basis to ensure adherence to budget.
  • Reports back to senior management or operations management on any unplanned expenses that will result in budget overage.
  • Collaborates with office partners and firm leadership to assist with billing and collection efforts and provides various financial reports.
  • Interacts with senior management and operations management as it relates to administrative, operational and facilities issues of an assigned office.
  • Manages the integration process of lateral groups of lawyers, their paralegals and legal support staff.
  • Provides leadership in securing the resources necessary to finalize their integration by partnering with other firm departments.
  • Works on firmwide initiatives with Regional Office Administrator and senior management.
  • Helps to standardize practices and procedures and streamline activities when appropriate and influence change.
  • Partners with the Regional Operations Managers and firm's Real Estate leadership team on space planning.
  • Serves as a liaison to the landlord, property management, building engineering and security.
  • Supports large projects and programs in the office to include IT projects, HR, Operations, Diversity and Business Development.
  • Participates in and/or leads focus groups in facilitating rollouts.
  • Embraces, supports and drives innovation and change in accordance with industry and firm initiatives.
  • Attends partner meetings and all attorney meetings as well as serves on various teams within the firm.
  • Actively reports and communicates with Regional Office Administrator regarding office activities in a timely manner.
  • Provides leadership to and manages a team of business professionals to include coaching, mentoring and professional development.
  • Responsible for providing performance feedback on a regular basis.
  • Other duties as assigned.
  • High School Diploma or GED.
  • 6 years of experience managing an office in a professional services or law firm environment.
  • Knowledge of basic accounting principles to include budget management required.
  • Excellent organizational and project management skills.
  • Strong knowledge of Microsoft Office Suite.
  • Ability to analyze workflow and finance data and make sound business decisions.
  • Must be able to work effectively in a fast-paced environment.
  • Bachelor's Degree in Business Administration, Finance or related field.
  • Experience with facilities management to include design, construction, contract negotiations and project management a plus.
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