MB Jessee Painting-posted about 1 year ago
$47,840 - $58,240/Yr
Full-time • Entry Level
Oakland, CA
Construction of Buildings

The Office Administrator at MB Jessee Painting Inc. plays a crucial role in ensuring the smooth operation of the office by managing administrative tasks, supporting customer service, and facilitating communication within the team. This position is ideal for an organized and energetic individual who thrives in a fast-paced environment and is committed to providing excellent service.

  • Answer phones and direct calls to the right person
  • Greet visitors
  • Schedule appointments and maintain calendars
  • Send & distribute mail
  • Track leads and sources
  • Generate daily, weekly and monthly reports
  • Update Pipeline Deals CRM
  • Maintain constant client and vendor communication
  • Communicate and collaborate well with internal employees
  • Support management on a regular basis
  • Maintain filing systems, both electronic (Dropbox) and physical
  • Order office supplies and keep the office organized
  • Strong people skills and commitment to world-class service
  • Well organized, detail-oriented, and self-driven
  • Ability to meet project deadlines
  • Excellent written and verbal communication skills
  • Ability to manage time well and handle multiple tasks simultaneously
  • Strong desire to play an active role within a dynamic, competitive team
  • 1 year of customer service experience (preferred)
  • Knowledge of Microsoft Office and G-Suite
  • Knowledge of Pipeline CRM
  • Experience with PaintScout
  • Familiarity with Smartsheets
  • Experience with Microsoft Publisher
  • Kaiser Health Insurance
  • 401(k) retirement benefits
  • 401(k) matching
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