Office Administrator

McDermott Will & Emery • Chicago, IL

76d • $198,000 - $256,000

About The Position

The Office Administrator manages the day-to-day operations, facilities and secretarial support for their designated office. This position enforces policies and procedures related to office management and human resources matters. Additionally, the Office Administrator is part of a global team that actively participates in Firmwide collaborative projects and initiatives. The Office Administrator relies on experience and judgment to plan and accomplish goals.

Requirements

• Bachelor's degree
• At least seven (7) years of related work experience
• Knowledge of Microsoft Office Suite (Excel, Outlook, PowerPoint, and Word)
• Strong verbal and written communication skills
• Strong leadership and motivational skills
• Ability to travel and work flexible and/or fluctuating work hours
• Ability to work under tight deadlines and prioritize responsibilities
• Ability to maintain and handle confidential information
• Ability to work effectively in a fast-paced environment

Responsibilities

• Develop and maintain the offices' annual operating budgets. Plan, forecast and analyze variances
• Identify areas of potential cost reduction and efficiency improvement; maintain appropriate internal controls and procedures
• Ensure compliance with broader organizational goals to achieve maximum utilization of resources and cost efficiency and to meet the Firm objective of a one-Firm environment
• Oversee outside vendor services regarding efficiency, client service and cost containment
• Liaise with building management. Daily management of Firm facilities, including but not limited to, space-planning/office location moves and changes, leasing, subleasing, contract negotiations, remodeling, repairs and relocations
• Manage employee relations issues, partnering closely with Firmwide Human Resources Managers
• Administer performance management process, including annual performance evaluations of staff; provide annual salary and bonus recommendations
• Ensure compliance with federal, state and local employment laws and regulations. Ensure conformity with Firm-wide policies and procedures
• Conduct administrative orientations for new hires
• Effectively manage emergency situations, rationally and calmly solve problems, and lead others
• Oversee office activities, including internal fund raising for Pro Bono and community service initiatives
• Participate in or lead on special projects as directed by the Director of Administration
• Manage the workflow and performance of local office support staff (reception, legal secretaries, client services assistants, housekeeping), including providing ongoing formal and informal performance feedback
• Act as primary contact with outsourced local office services account manager and monitor day-to-day operations
• Manage the local office's business continuity process and ensure adherence to Firm guidelines

Benefits

• Generous compensation packages that recognize hard work and excellence
• Comprehensive benefits package
• Discretionary bonus eligibility
• Wellness programs supporting physical, emotional, mental, and financial health

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Professional, Scientific, and Technical Services
• Education Level: Bachelor's degree
• Number of Employees: 1,001-5,000 employees