Office Administrator with Leasing Responsibilities

Khp Management • Collinsville, IL

408d • $31,200 - $39,520

About The Position

The Office Administrator with Leasing Responsibilities plays a crucial role in ensuring the smooth operation of the corporate office while supporting property management activities. This hybrid position combines general administrative tasks with leasing support, allowing the individual to contribute significantly to company workflows and enhance resident satisfaction.

Requirements

• High school diploma or equivalent required; associate's or bachelor's degree in Business, Real Estate, or a related field preferred.
• 1-2 years of experience with administrative roles.
• Basic accounting and data entry skills are required.
• Knowledge of Fair Housing Laws and other relevant regulations.
• Reliable transportation for commuting between office locations.

Nice To Haves

• Leasing background is a plus.

Responsibilities

• Receive, scan, and organize utility and other bills.
• Upload bills to the accounts payable system and accurately code payables.
• Manage autopay accounts and mark payments as completed in the system.
• Schedule and process utility bill payments, ensuring accuracy in records.
• Prepare reports to support financial tracking and corporate decision-making.
• Provide general administrative support to ensure smooth office workflows.
• Assist in leasing activities, including responding to guest cards, conducting property tours, and preparing lease documents.
• Process rental applications, perform background checks, and coordinate the lease approval process.
• Manage lease renewals, ensuring timely communication with residents and accurate documentation.
• Provide excellent customer service by addressing resident inquiries, concerns, and service requests promptly.
• Assist with move-in and move-out inspections to ensure apartments meet company standards.
• Support marketing efforts through online listings, social media, and community outreach.

Benefits

• Opportunity to grow within the company.
• Experience in both administrative operations and property management.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED