Office Administrator Title and Escrow

Anywhere•Idaho Falls, ID

12h•Onsite

About The Position

This role is responsible for general reception duties, including answering telephones and greeting customers and visitors. The Office Administrator provides administrative assistance to the on-site Team Leader, covering vendor relationships, record retention, office organization, and general office operations. TitleOne, a title and escrow company, is dedicated to its team members and the communities it serves, fostering a fun and energetic team environment with opportunities for growth and advancement. The company aims to deliver industry-leading, innovative, and legendary service to real estate professionals and consumers across the Northwest, and is committed to community impact through time and financial contributions. TitleOne is a subsidiary of Anywhere Real Estate Inc. (NYSE: HOUS), a major player in real estate, encompassing brands like Better Homes and Gardens® Real Estate, Century 21®, Coldwell Banker®, Corcoran®, ERA®, and Sotheby's International Realty®. Anywhere Real Estate Inc. facilitates nearly 1 million home sale transactions annually across over 118 countries and territories. The company emphasizes a people-first culture, valuing empowerment, innovation, and collaboration, and is recognized as an employer of choice by organizations such as Great Place to Work, Forbes World's Best Employers, Newsweek World's Most Trustworthy Companies, and Ethisphere World's Most Ethical Companies.

Requirements

Three to five years experience in an office environment.
Pleasant phone voice.
Excellent computer proficiency, including Word, Excel, Outlook, and Internet.
Ability to work independently as well as in a team environment.
Strong written, oral communication and proofreading skills.
Ability to manage multiple tasks simultaneously.
Strong organizational skills.
Proficient at word processing, E-Mail and data entry.
Self-motivated, detail oriented and able to complete projects independently.

Responsibilities

Answer incoming telephone calls, determine purpose of callers, provide customer assistance if necessary and forward calls to appropriate personnel or department.
Receive and deliver messages or transfer calls to voice mail when appropriate personnel are unavailable.
Maintain office appearance, including cleanliness of closing rooms after each transaction.
Maintain, order and receive all office supplies, including organization and neatness of supply area and inventory.
Coordinate maintenance and repairs of all office equipment.
Code and review all office related bills for accuracy, contact vendors with discrepancies.
Prepare daily deposit and ensure delivery to the bank.
Type correspondence, perform light data entry and facilitate incoming/outgoing mail.
Assist on-site Team Leader in scheduling, coordinating, and follow-through on all new hire orientation and training plans.
Establish tickler-system for PerformanceOne tasks such as playbooks, 90-day reviews, and annual appraisals.
Assist on-site Team Leader in timely completion of applicable PerformanceOne activities.
Troubleshoot and assist with office day-to-day issues.