Office Administrator / Staff Assistant

Asplundh Engineering Services, LLC•Lewiston, ME

1d•Onsite

About The Position

At Asplundh Engineering Services (AES), we keep critical utility and infrastructure projects moving—supporting the teams who power communities and strengthen the energy grid. As we continue to grow, we’re looking for a detail‑driven, proactive Office Administrator/Staff Assistant to champion and enhance the excellence that our Lewiston, ME office is built on. We’re looking for an Office Administrator/Staff Assistant — are you ready to explore your career with us? Role Summary As an Office Administrator/Staff Assistant, you’ll be the organizational anchor of our Lewiston office, providing essential administrative, project, and operational support. Your work will span day‑to‑day office coordination, fleet and equipment tracking, documentation support for project teams, and ensuring smooth communication between local operations and corporate partners. This is a dynamic, people‑focused role—perfect for someone who thrives in an environment where no two days look the same. Given the high level of day-to-day support this role provides, the Office Administrator/Staff Assistant will work on-site at our Lewiston, ME office to best serve our team.

Requirements

Strong organizational and planning abilities
Excellent written and verbal communication skills
Proficiency in Microsoft Office
Ability to manage multiple priorities with accuracy and professionalism
A customer‑service mindset and collaborative spirit
Associate or Bachelor’s degree preferred (or equivalent relevant experience)
Previous experience in an office administrative or staff assistant role is valued

Responsibilities

Handling incoming/outgoing mail
Managing office supply ordering and stocking
Coordinating daily office activities
Scheduling safety equipment inspections and maintenance
Ordering and tracking employee PPE
Supporting travel scheduling for project teams
Assisting with document control needs
Generating reports that help keep projects on track
Tracking and scheduling maintenance and repairs
Monitoring registrations, inspections, and insurance
Coordinating with the corporate fleet team and rental partners
Collaborating with Human Resources & Talent Acquisition on onboarding and offboarding
Supporting employee orientations and training
Assisting with resume development
Tracking employee certifications and required trainings
Helping plan and coordinate meetings, events, and team activities

Benefits

Medical, dental, and vision coverage starting on day one
Retirement plan to help you secure your future
Company‑provided life insurance for added peace of mind
Supplemental life insurance options, including spouse and child coverage
A variety of voluntary Aflac supplemental insurance programs
Long‑term disability coverage
Pre‑paid legal plan
Employee Assistance Program (EAP) to support personal and professional well‑being
Paid time off to recharge and refresh
Paid holidays
Access to employee discount programs and helpful resources