Office Administrator - Plant Operations

Vulcan Materials • Fort Myers, FL

98d

About The Position

Vulcan Materials Company is the nation's largest producer of construction aggregates and a major producer of aggregates-based construction materials including asphalt and ready-mixed concrete. When you join Vulcan, it's more than starting an exciting career - you get to make a difference for millions of people every day across the country. When you join Vulcan, you join a dynamic culture in which career development is encouraged, excellence is rewarded and diversity is valued. No matter the role or the location across the country, every member of the Vulcan team lives through the Vulcan Way: doing the right thing, the right way, at the right time.

Requirements

• 3+ years of experience working in a professional business office environment.
• Experience in bookkeeping, accounting, or related experience is preferred.
• Bilingual (English/Spanish) highly desired.
• Must possess a fundamental understanding of office practices.
• Must be highly organized and detail oriented, able to multitask and prioritize, work under minimum supervision, and complete tasks in a timely manner.
• Demonstrated ability to provide excellent customer service, open to and willing to act upon feedback.
• Must be able to use computers, cell phones, office equipment, and other electronic devices.
• Must have appropriate typing skills and be proficient in Google Office products (Word, Excel, Email, etc) or equivalent.
• Outstanding communication skills and ability to interact well with people at all levels of the organization.
• Must act with unyielding integrity and honesty in business transactions, follow and promote company policies and procedures, and hold self and other employees accountable.
• Valid driver's license.

Responsibilities

• Performs a variety of daily administrative duties as required by the plant manager.
• Prepares month-end closing information for Accounting based on the current closing schedule.
• Prepares detailed analyses of monthly margin and cost statements as requested by location management.
• Assists with filing and document record-keeping according to retention guidelines and requirements.
• Assists with purchase orders, payables, credit card reconciliations, bank deposits, cost-tracking, and fuel usage and receipts.
• Maintains correct inventory levels for all plant and office materials and supplies.
• Maintains office spaces clean and organized (meeting/training rooms, lobby, break areas, storage spaces, and restock fridge and cabinets with supplies as needed).
• Receives, distributes, and prepares correspondence, reports, forms, and documents and translate as needed.
• Assists with company meetings and events (event coordination and preparation, room setup & cleanup, attendees list, catering, hotel bookings, directions, etc).
• Maintains conference/training rooms calendars and site training schedules.
• Assists with new hire onboarding process (i.e. prepare new hire packet and welcome kits, I9 compliance, new hire orientations, employee pictures, request employee access and credentials).
• Partners with Human Resources team in communicating and resolving employee inquiries and requests (i.e. benefit questions, verifications of employment, direct deposit and beneficiary changes).
• Assists with employee benefits enrollment (i.e. annual open enrollment, requesting/resetting employee credentials, facilitate benefits portal login, enrollment deadline reminders, Q&As, etc).
• Assists with employee time-tracking, missed punches, holiday and weather pay entries, time off requests in Kronos, badge activation, Kronos trainings, and labor planning.
• Tracks, submits, and keeps records of boot reimbursement requests and receipts.
• Supports communication and distribution of Service Award Certificates and other employee recognition incentives and awards.
• Assists in organizing and executing Employee Engagement Activities (MLK Day, Hispanic Heritage, Take Your Child to Work Day, Holiday Functions, etc).
• Partners with Safety Team in handling site safety and environmental issues.
• Assists with preparing, distributing, and record keeping of site-specific and compliance documentation (i.e. safety trainings/meetings, shift inspection forms, pre-shift safety topics, etc).
• Serves as Plant Contact. Receives guests and answers phones, directing questions or problems to the appropriate individual.
• Maintains walk-in/visitor logs.
• Assists with managing and communicating with site vendors (uniforms, housekeeping, utilities, shipping vendors, etc).
• Assists with special projects and other duties as assigned.

Benefits

• Great Company Culture.
• Industry leader in health and safety standards.
• Health Benefits: Medical, Dental, Vision programs, plus much more.
• Paid vacation, personal floating days, and paid holidays.
• 401(k) with company match and contribution.
• Training and Development programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Mining (except Oil and Gas)
• Education Level: No Education Listed