Office Administrator-Part Time

Houlihan Lawrence • Pelham, NY

404d • $56,514 - $60,320

About The Position

The Office Administrator position at Houlihan Lawrence is a part-time role that provides essential administrative support to the branch manager and sales associates in a real estate office. The role involves overseeing daily office operations, managing staff, and ensuring compliance with company policies while delivering excellent customer service. This position requires a blend of administrative skills, supervisory experience, and knowledge of the real estate industry.

Requirements

• Bachelor's degree in business administration or related field, or equivalent work experience.
• Three to five years of related experience with demonstrated supervisory skills.
• Strong computer skills, proficient in Microsoft Office products including Word, Excel, Publisher, and Access.
• Excellent oral and written communication skills.
• Effective interpersonal skills and leadership abilities.
• Strong customer-service focus and effective analytical, problem-solving, and decision-making skills.

Nice To Haves

• Knowledge of real estate, title, and/or mortgage business strongly preferred.
• Real estate license preferred.

Responsibilities

• Direct and coordinate the administrative activities in support of the real estate office.
• Oversee, maintain and perform the day-to-day sales office operations, including payment of bills, answering phones, record keeping, invoicing, marketing, filing, assisting sales/branch manager, tracking expenses, greeting clients, and maintaining office supplies.
• Oversee the processing and verifying of new listings and sales, ensuring accuracy and timely preparation of purchase agreements and maintaining sold records.
• Provide support to sales associates, including processing license applications and conducting orientation for new sales associates.
• Recruit, train, schedule, and supervise office personnel, performing supervisory activities and annual merit reviews.
• Coordinate special events and prepare collateral material, flyers, handouts, and brochures.
• Provide telecommunication support and maintain the voice mail system.

Benefits

• Health savings account
• Health insurance
• Dental insurance
• Flexible spending account
• Paid time off
• Employee assistance program
• Vision insurance
• 401(k) matching
• Life insurance

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Industry: Real Estate
• Education Level: Bachelor's degree