Office Administrator (On-Site)

Avenu Insights & Analytics • Bartlett, TN

130d

About The Position

The City of Bartlett is Hometown Proud and stands as a Tennessee treasure brimming with rich heritage. The Bartlett Library serves as a cornerstone of this close-knit community and is supported wholeheartedly by both patrons and local leadership. The Library Office Administrator plays a pivotal role involves fostering a positive work environment creating amazing experiences for our library patrons. You foster teamwork and work cooperatively and effectively with others to deliver excellent service, resolve problems, and make decisions that enhance organizational effectiveness.

Requirements

• BA/BS degree preferred.
• 3 years of work-related experience preferred.
• Ability to prioritize and complete multiple tasks and meet deadlines.
• Good organizational, time management and problem-solving skills.
• Ability to establish and maintain effective working relationships with individuals and groups, both professional and nonprofessional, co-workers, management personnel, and the public.
• Proficiency in MS Office suite including Excel, Word and Powerpoint.
• Excellent listening, communication, and presentation abilities.
• Excellent customer service skills.
• Ability to understand sensitive relationships and underlying politics in client interactions.
• Ability to work a flexible schedule which will include some weekend and evening work.

Responsibilities

• Oversee day-to-day operations for your service area including managing general business operations, including billing, vendor/presenter relationships, and financial services in collaboration with the City.
• Coordinate and participate in community outreach activities, including the coordination of presenters and programs.
• Monitor library facility needs and coordinate maintenance and repairs of buildings, equipment, and grounds with the City and Avenu.
• Assist Library team in implementing goals and objectives for library services.
• Provide input to Library team members for annual budget requests and prepare quarterly and topical reports as needed.
• Know and understand the American Library Association's Library Bill of Rights, Freedom to Read Statement and Freedom to View Statement, recognizing that freedom of access is a fundamental tenet of a public library.
• Follow all legal and policy requirements related to patron privacy and custodianship of patron records.
• On-site document and film scanning, including but not limited to: moving and tracking originals to/from storage and scanning areas, using scanning equipment to image loose sheets, bound books, large maps, film, and similar items.
• Inventory tracking and indexing of original documents.
• Duties may also include file lookups using an electronic document management system.
• Perform other duties as assigned.

Benefits

• Competitive benefits and compensation package.

What This Job Offers

• Industry: Professional, Scientific, and Technical Services
• Education Level: Bachelor's degree