Office Administrator (Office Administration)

Boeing • Tukwila, WA

121d • $60,350 - $81,650

About The Position

The Boeing Defense, Space & Security (BDS) Mobility, Surveillance and Bombers (MS&B) division is seeking a highly motivated & skilled Executive Office Administrator (EOA) to support the Puget Sound Senior Director of Engineering based out of Tukwila, WA. The ideal candidate will work in a fast paced and dynamic environment also supporting other MS&B executives in the areas of calendar management, travel arrangement and expenses, logistical planning for internal and external events, etc. The desired candidate must have strong interpersonal, organizational, collaborative and time management skills.

Requirements

• Experience directly supporting senior/executive leaders.
• Experience coordinating and scheduling meetings.
• Experience managing executive schedules and calendars using Microsoft Office or any administrative tools.
• Proficient utilizing Microsoft Office Suite.
• Experience coordinating and processing business travel arrangements utilizing Concur or a similar travel and expense management program; generating expense reports for business travel and reconciling corporate credit card charges to ensure timely and accurate reimbursement.
• Experience in a role that required interpersonal skills in a teaming environment where collaboration and communication are critical to the functioning of the team.

Nice To Haves

• 3 or more years' related work experience or an equivalent combination of education and experience.

Responsibilities

• Coordinate and process domestic and international business travel arrangements; monitor traveler logistics.
• Generate and reconcile expense reports; verify corporate credit card charges and payments for timely reimbursement.
• Collect and compile data to provide visibility of travel and expense status for executive review and signature.
• Create, edit, and maintain electronic and written communications.
• Track and maintain information related to department and business operations.
• Process incoming and outgoing correspondence to ensure proper dissemination of information.
• Prioritize and schedule executive calendars and meetings for efficient time management.
• Track and maintain conference room schedules; coordinate with other Office Assistants to optimize resource use.
• Order and maintain office supplies and equipment; support office mail processes (internal/external).
• Plan and implement logistics for executive-level internal and external events, including special guest visits, supplier visits, and recognition celebrations.
• Coordinate food orders and event catering as needed.
• Provide guidance and training to less experienced employees.
• Manage distribution lists.
• Collect, analyze, and compile data to scope projects and develop recommended solutions within budget and schedule.
• Present recommendations to management and implement approved plans in coordination with other teams.
• Manage data accuracy and access permissions for routine and sensitive information sources.
• Monitor and track data activity to provide visibility and support reporting needs.
• Facilitate important or sensitive communications on behalf of management and the organization.
• Assist in assessing and coordinating facilities, equipment, and computer needs; process related requests.
• Escort and badge guests as needed; support daily special requests and ad hoc tasks.
• Work under limited supervision, demonstrating initiative and professionalism.

Benefits

• Health insurance
• Flexible spending accounts
• Health savings accounts
• Retirement savings plans
• Life and disability insurance programs
• Paid and unpaid time away from work

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 5,001-10,000 employees