Office Administrator I - Part Time

Granite Construction•Vancouver, WA

1d•Onsite

About The Position

This is an entry level position responsible for assisting and supporting the Business Manager and/or Office Manager in performing multiple administrative functions to ensure efficient, cost effective and professional office operations. Granite Construction Incorporated is a member of the S&P 400 Index and is the parent company of Granite Construction Company, one of the nation's largest heavy civil contractors and construction materials producers. Since 1922, Granite Construction has continued its long-standing commitment to building some of America’s largest infrastructure projects including highways, bridges, dams, rail, and power. Recognized as one of the top 25 largest construction companies in the U.S., Granite specializes in complex infrastructure projects and provides award-winning construction services in mining, earthwork, water/sewer, power, tunneling, rail, highway, and bridge construction. Granite also produces construction materials, gravel, ready-mix, recycled asphalt products, and asphalt concrete, and is a proven leader in alternative procurement project delivery. At Granite, employees are the most valued asset, and the company is passionate about retaining, developing, and recruiting the best talent available. Employees reflect core values: Safety, Integrity, Excellence, Inclusion, and Sustainability. The company offers a learning culture where teamwork and collaboration are encouraged, excellence is rewarded, and diversity is respected and valued, along with an award-winning safety program, ethics, reputation, and commitment to continuous improvement.

Requirements

High School diploma or equivalent required.
0-2 year administrative and office experience
Detailed knowledge of company operations, organizational procedures, and personnel.
Must be proficient on spreadsheet and word processing applications, i.e. Word and Excel.
Must demonstrate ethical and professional business practices.
Must have effective verbal and written communications skills.
Ability to work independently.
Ability to work well under pressure.
Ability to problem-solve.
Ability to handle multiple tasks and respond with a sense of urgency as required.
Detail oriented and excellent organizational skills.
JD Edwards World/One World.
10 key by touch.
Ability to abide by Granite’s Code of Conduct on a daily basis.
Team player.

Nice To Haves

JWS Material Billings System (preferred).

Responsibilities

Responsible for assisting in day-to-day administrative and basic accounting functions of the business unit to ensure accurate, efficient and timely processes.
Assist with various daily, weekly and monthly administrative functions and process all or some of the following: payroll, accounts payable, accounts receivable, contracts, material billings, equipment reporting, fuel reconciliation, petty cash, purchasing card reconciliation and document control to ensure accuracy and timely completion in accordance with established procedures and compliance with Company policy, General Accepted Accounting Principles and Sarbanes-Oxley requirements.
Provide accurate and timely communication to the Business Manager and/or Office Manager on relevant issues to ensure key information is disseminated.
Assist field operations with informational inquiries to ensure productive work environment.
Assist with large job set ups, contract billings and A/R collections to ensure accuracy, timeliness and cost effectiveness.
Assist with internal audits and self-audits of all business functions to ensure that established internal controls are followed to maintain compliance with Granite’s policies and procedures, including all Sarbanes-Oxley requirements.
Assist other functional leaders with administrative functions including Human Resources, Equipment, Safety, Estimating, Construction and Construction Materials to ensure efficiency and accuracy of office needs.
Provide purchasing/ shipping/ receiving support, for field operations as needed to ensure productive work environment. Depending on work location.
Provide business development support, as needed, for communicating with customers (mailings/ faxes/ invitations, etc.). Depending on work location

Benefits

medical
dental
vision
life insurance
disability insurance
flexible spending plans
special programs for musculoskeletal health
mental wellness
two PPO medical plans through Anthem BlueCross
100% of the premium is paid by Granite for eligible employees (for most popular PPO medical plan)
Flexible Spending Account (FSA)
100% match on the first 6% of eligible compensation that salaried employees defer into their 401(k) plans
401(k) plans which vests immediately