Office Administrator - Field

Chord Energy

1d•Onsite

About The Position

The Office Administrator is responsible for supporting the office and building needs for the Company. This position is in Williston, North Dakota, with a 9/80 work schedule that includes being off every other Friday. Level and salary commensurate with experience. Essential Job Functions Welcome on-site visitors, determine the nature of business, announce visitors to appropriate personnel Manage main phone line for office Administer Building Access system by creating access cards, managing access levels and audit access card system. Order & stock kitchen supplies, snacks, and drinks Order and organize catering/food for group meetings Host corporate events or large conferences at your location (or locations you are responsible for) by handling setting up, rentals (if needed) and catering. Also responsible for teardown/clean up. Assist with larger fieldwide events. Support all staff in building Act as liaison with outside vendors Ensure invoices are correct & tickets are distributed appropriately Communicate changes & distribute proper information Oversee internal and external mail procedures Review of customer statements Distribute mail articles to department staff Handle couriers, overnight mail, postage and funds to meter Support other smaller field offices by ordering supplies and stocking them weekly or bi-weekly. Liaison with service venders and maintain vendor contracts for services provided to the office on janitorial, lawn service, snow removal, etc. Organize & facilitate all community relations events and organizations Liaison between Houston and Asset team – AP dept, Finance dept, Engineers, Fleet manager, etc. Liaison with Facilities Coordinator on needed repairs and maintenance Oversee run tickets and proving reports are accurate & sent to the production accounting dept in a timely manner. Reconcile monthly P-Card expenses Manage the ND safety gift card program Manage and oversee all printers and plotters in office; order supplies and place service calls. Oversee and coordinate office moves with IT and other departments Ensure all offices are equipped with necessary office furniture This job description is not intended to be an all-inclusive list of duties and responsibilities of the position. Incumbents will be required to follow any other job-related instructions and duties outside of their normal responsibilities as assigned by their supervisor.

Requirements

High school diploma or GED
2 years experience working with general office equipment such as copiers, postage meters and shredders
Live within 50 mile commuting radius of Williston, ND
Must possess a current and valid driver’s license
Have proven customer service, focus and a reputation for delivering on commitments
Self-directed with a strong work ethic
Excellent communication skills, both written and verbal
Good interpersonal and negotiation skills in the day-to-day dealings with vendors and internal clients
Attention to detail coupled with excellent organization skills
Must be able to multitask and prioritize on a daily basis
Working knowledge and experience using Excel and Word
Must possess mobility to work in a standard office setting and to use standard office equipment, including a computer, stamina to maintain attention to detail despite interruptions, strength to lift and carry files weighing up to 10 pounds; vision to read printed materials and a computer screen, and hearing and speech to communicate in person and over the telephone

Nice To Haves

Associates degree or Bachelor's degree
Previous experience in an office services role or maintenance role
Previous oil and gas experience

Responsibilities

Welcome on-site visitors, determine the nature of business, announce visitors to appropriate personnel
Manage main phone line for office
Administer Building Access system by creating access cards, managing access levels and audit access card system.
Order & stock kitchen supplies, snacks, and drinks
Order and organize catering/food for group meetings
Host corporate events or large conferences at your location (or locations you are responsible for) by handling setting up, rentals (if needed) and catering. Also responsible for teardown/clean up.
Assist with larger fieldwide events.
Support all staff in building
Act as liaison with outside vendors
Ensure invoices are correct & tickets are distributed appropriately
Communicate changes & distribute proper information
Oversee internal and external mail procedures
Review of customer statements
Distribute mail articles to department staff
Handle couriers, overnight mail, postage and funds to meter
Support other smaller field offices by ordering supplies and stocking them weekly or bi-weekly.
Liaison with service venders and maintain vendor contracts for services provided to the office on janitorial, lawn service, snow removal, etc.
Organize & facilitate all community relations events and organizations
Liaison between Houston and Asset team – AP dept, Finance dept, Engineers, Fleet manager, etc.
Liaison with Facilities Coordinator on needed repairs and maintenance
Oversee run tickets and proving reports are accurate & sent to the production accounting dept in a timely manner.
Reconcile monthly P-Card expenses
Manage the ND safety gift card program
Manage and oversee all printers and plotters in office; order supplies and place service calls.
Oversee and coordinate office moves with IT and other departments
Ensure all offices are equipped with necessary office furniture