Office Administrator/ Bookkeeper

SODO Business Improvement Area•Seattle, WA

2d•$75,000 - $95,000

About The Position

The SODO Business Improvement Area, (SODO BIA), a nonprofit organization dedicated to advocating a safe, clean connected and engaged SODO, seeks an experienced Office Administrator to help keep our small but mighty team running smoothly. We are a collaborative, fast-paced, and relationship-driven office where no two days look the same. The ideal candidate enjoys variety, takes initiative, communicates clearly, and brings both professionalism and a sense of humor to their work. This is not an entry-level position. We are looking for someone who has successfully held a similar role and can step in with confidence- learning how we do things, not how to do the work itself. The position requires strong administrative, financial, and organizational expertise, along with the ability to thrive in a close-knit team environment.

Requirements

5+ years of progressively responsible administrative and financial management experience required, preferably in a small nonprofit or mission-driven organization.
Demonstrated experience independently managing payroll and full-cycle bookkeeping in a small organization.
Experience supporting executive leadership and boards of directors
Ability to step into an established system and operate with minimal oversight
Exceptional verbal and written communication skills
Keen attention to detail, with the ability to successfully prioritize tasks and manage multiple deadlines as necessary.
Proven experience providing excellent customer and constituent services across diverse stakeholder groups.
Strong interpersonal skills, sound judgement and diplomacy
Bachelor’s Degree or equivalent professional experience preferred.

Responsibilities

Maintaining office systems, supplies, files, records, contracts, leases, IT support, and subscriptions
Leading day-to-day bookkeeping functions in coordination with the accountant and Executive Director, including payroll processing, billing, invoicing, reconciliations, financial reporting support, and grant tracking
Supporting HR processes, including onboarding paperwork, employee records, benefits coordination, and compliance documentation
Maintaining accurate records across CRM and team task management platforms.
Establishing and maintaining professional relationships with business and property owners, local law enforcement, city departments and program contractors to provide responsive customer service and facilitate access to district and organization resources
Supporting special projects and performing additional duties as assigned
Managing scheduling and calendar coordination for the Executive Director
Coordinating staff meetings and tracking follow-up actions through team task management software
Supporting the Board of Directors by scheduling meetings, preparing agendas and materials using board management software, ensuring meeting space is prepared, and recording and distributing meeting minutes
Coordinating travel arrangements for staff attending conferences and meetings