Office Administrator and Support Specialist

Jacksons Companies•Pleasanton, CA

8d•$34 - $38•Onsite

About The Position

ExtraMile Convenience Stores LLC is a joint venture owned by Chevron and Jacksons Food Stores. The ExtraMile network is currently made up of more than 1100 convenience stores in California, Oregon, Washington, Idaho, Utah, Nevada, Alabama, Louisiana and Mississippi. The growth of the Company has resulted in opportunities to expand the ExtraMile brand within the current footprint, as well as to other states – resulting in exciting new employment opportunities. We are currently seeking an Office Administrator & Support Specialist based in Pleasanton, California. This is an excellent opportunity for a highly organized, detail-oriented professional to support core administrative and contract functions within a fast-paced business environment. In this role, you will administer business-related contracts, manage and maintain organized filing systems, and provide a wide range of general office and administrative support. The ideal candidate will bring strong written and verbal communication skills, excellent time management, and the ability to prioritize multiple responsibilities with accuracy and professionalism.

Requirements

Previous experience in office administration and/or contract management.
Strong organizational skills and attention to detail.
Excellent written and verbal communication skills.
Ability to multitask and prioritize workload effectively.
Proficient in basic programs such as Microsoft Office Suite (Word, Excel, PowerPoint).

Nice To Haves

Bachelor’s degree in Business Administration or related field is preferred.
Experience with franchise operations would be an asset.

Responsibilities

Administer contracts related to the business, ensuring all documents are up to date and accurate.
Create and maintain reports, spreadsheets, and other documents along with managing communication, processing, filing, and tracking documents.
Provide status updates related to various programs and company initiatives.
General support for Franchise Licensing Lead role.
Assist with new employees and contractors related to processing, organizing, and filing related documents.
Provide support to the various departments and maintain company assets in internal systems.
Point person for maintenance, mailing, shipping, office supplies, and equipment.
Manage company calendars, arranging meetings and coordinating logistics.
Manage and organize filing systems, ensuring that all records are kept up to date and accessible.
Complete other duties as assigned.