Office Administrator/Administrative Assistant

Second Avenue Realty • Tampa, FL

386d

About The Position

The Office Administrator/Administrative Assistant at Second Avenue Realty plays a crucial role in supporting the HR Director and senior management by managing various administrative tasks. This position involves organizing meetings, handling communications, and ensuring smooth office operations while fostering a positive work culture.

Requirements

• High School Diploma required; Bachelor's degree preferred.
• 2-5 years of relevant experience in Office Administration/Assistant roles.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Excellent communication skills and ability to develop a team environment.
• High level of accountability, quality, and innovation.
• Self-starter with the ability to prioritize and multi-task.
• Ability to flexibly interact with others and adapt to changes.

Nice To Haves

• Notary Public strongly preferred.
• Experience working with remote locations.

Responsibilities

• Manage phone calls and greet visitors.
• Organize internal and external meetings, including lodging and catering.
• Handle sensitive business and confidential information with discretion.
• Manage all office administrative activities, including mail routing and office supplies ordering.
• Support the team and organization with unexpected duties and projects.
• Maintain file systems and correspondence records.
• Anticipate business needs and respond proactively.
• Drive innovation through continuous process improvement efforts.
• Maintain conference rooms and organize breakrooms.
• Provide general project management assistance, including action plans and timelines.
• Assist with company-wide communications and Senior Leadership presentations.
• Support the Human Resources team with employee engagement activities.

Benefits

• Medical, Dental and Vision Insurance
• Employer Paid Short-Term/Long-Term Disability
• Life AD&D Insurance
• 401(k)
• Paid Time Off (PTO)
• Paid Holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED