Office Administrative Assistant

Discover Your Potential at Whitley Penn•Ft Worth, TX

23h•Onsite

About The Position

Whitley Penn, a leading CPA and Consulting firm, is looking for an Office Administrative Assistant to join our team in Fort Worth. The Administrative Assistant plays a vital role in ensuring the smooth operation of the Firm on a daily basis, as they efficiently manage a diverse range of general and administrative duties. JOB DETAILS: Title: Office Administrative Assistant Classification: Full-time; Non-exempt Department: Admin Location: Fort Worth Office Expectations/Hours: Fully in-office position; general work schedule is Monday – Friday, 8 hours/day between 8am to 5pm with overtime, as needed. How We Work Whitley Penn has become one of the most distinguished and fastest growing public accounting firms by providing exceptional service that reaches far beyond traditional accounting. We believe in working in collaborative teams with an emphasis on an open-door policy and encouraging entrepreneurial thinking. We learn, innovate, and succeed by sharing knowledge, embracing diversity, and working together. We are all part of the same family and each person matters. We are more than just a job. How Will You Make an Impact? Incoming and Outgoing mail; logging and distributing; collect mail for courier or via mail. Deliver incoming packages and prepare outgoing packages (FedEx, UPS, and courier). Prepare couriers, FedEx, and UPS packages for delivery. Take certified letters to the post office for verification, as needed. (This is a 2.5 block walk from office.) Serve as a primary back-up for the Front Desk Coordinator with great first impression. Assist clients with visitor parking validations as needed. Order office supplies; stock and maintain supplies. Handle kitchen maintenance including inventory, stocking, and sanitization. Keep track of soda and snack inventory. Maintain the refrigerators, stock with WP snacks, and clean out regularly. Handle the restocking, straightening, and wiping down of conference rooms after use. Perform other duties as assigned. Administrative Assistance for Mineral Management team including: Assist with sorting and scanning mail for the mineral management team. Rename and organize digital files in SharePoint for efficient access. Assist with deposit preparation. Maintain physical and digital filing systems. Assist with change of address and operator communications. Working Conditions The work is typically performed in an office environment, which requires normal safety precautions; work may require some physical effort in handling materials, boxes, or equipment. Must be able to lift up to 30 pounds. Regular, physical, and predictable on-site job attendance. Routine same-day travel for office errands which requires the use of a personal vehicle. The position requires some weekday evening and weekend work for project-related tasks during peak workloads.

Requirements

2 years of office/administration experience.
Professional appearance and demeanor with a dedicated and positive attitude.
Great communication and interpersonal skills- Telephone Etiquette is a must!
Must be able to interact well with clients, interoffice staff, and all levels of management.
Must be prompt, dependable, and reliable.
Proficiency with MS Office – Word and Excel; PowerPoint a plus.
Must be organized with strong attention to detail.
Ability to prioritize and multi-task.
Dedicated with a positive attitude.

Nice To Haves

Proficiency with MS Office – Word and Excel; PowerPoint a plus.

Responsibilities

Incoming and Outgoing mail; logging and distributing; collect mail for courier or via mail.
Deliver incoming packages and prepare outgoing packages (FedEx, UPS, and courier).
Prepare couriers, FedEx, and UPS packages for delivery.
Take certified letters to the post office for verification, as needed.
Serve as a primary back-up for the Front Desk Coordinator with great first impression.
Assist clients with visitor parking validations as needed.
Order office supplies; stock and maintain supplies.
Handle kitchen maintenance including inventory, stocking, and sanitization.
Keep track of soda and snack inventory.
Maintain the refrigerators, stock with WP snacks, and clean out regularly.
Handle the restocking, straightening, and wiping down of conference rooms after use.
Perform other duties as assigned.
Assist with sorting and scanning mail for the mineral management team.
Rename and organize digital files in SharePoint for efficient access.
Assist with deposit preparation.
Maintain physical and digital filing systems.
Assist with change of address and operator communications.