Office Administrative Assistant

ADVANCED INFRASTRUCTURE DESIGN • Robbinsville Township, NJ

10d • Onsite

About The Position

We are seeking an enthusiastic, highly professional, and detail-oriented Office Administrative Assistant to support our day-to-day operations. This full-time position offers long-term career growth for individuals with a strong work ethic and dedication.

Requirements

• Proven experience as an administrative or office assistant.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Knowledge of QuickBooks and ADP is highly desirable.
• Excellent verbal and written communication skills.
• Strong organizational, problem-solving, and time management abilities.
• Ability to prioritize tasks, manage interruptions, and multitask effectively.
• Familiarity with general office procedures and administrative systems.
• Proactive, self-motivated, and committed to excellence.
• High attention to detail with the ability to learn quickly.
• College education is required.

Nice To Haves

• Previous HR experience preferred.
• Education: MBA, accounting or related field is highly desirable.

Responsibilities

• Perform diverse administrative and clerical tasks to ensure efficient daily operations.
• Provide direct support to Office Manager, Marketing Director, and Engineering staff.
• Organize and schedule meetings, appointments, and maintain office calendars.
• Manage incoming calls, emails, and general correspondence.
• Track and order office supplies to maintain inventory.
• Assist with document processing, filing, and record-keeping.
• Support the onboarding process for new hires and maintain personnel records.
• Handle sensitive and confidential information with discretion.
• Assist with marketing or project-related tasks as assigned.

Benefits

• 401(k) matching
• Dental insurance
• Health insurance
• Vision insurance
• Paid time off

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level