Office Administrative Assistant - TX - On Site

About the position

We are seeking a detail-oriented and organized Office Administrative Assistant to join our team. This role will support the daily operations of our office, ensuring smooth communication and efficient coordination of tasks. The ideal candidate will have excellent multitasking abilities, strong communication skills, and a proactive attitude.

Responsibilities

• Answer and direct incoming calls and emails with professionalism.
• Schedule appointments, manage calendars, and coordinate meetings.
• Perform data entry and maintain accurate records of project details, invoices, and timesheets.
• Serve as a point of contact for clients and vendors, providing excellent customer service.
• Organize and maintain office supplies and filing systems to ensure a tidy work environment.
• Collect and verify employee timesheets for payroll processing.
• Prepare and send invoices to clients, and track payments to vendors or subcontractors.
• Assist in monitoring project budgets and tracking job costs.
• Manage compliance documents, including permits, licenses, and insurance records.
• Coordinate team activities, including scheduling safety training, meetings, and travel arrangements.

Requirements

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other relevant software.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Ability to work independently and handle multiple tasks with attention to detail.
• Knowledge of construction terminology and practices is a plus.
• Ability to commute to office Monday through Friday.
• Previous experience in office administration, preferably in construction or a related industry.
• Experience to operate the Sage 100 Contractor software.
• Experience in the manufacturing or construction industry.