Office Administration Manager General Administrative

Builders FirstSource • Ocala, FL

397d

About The Position

The Office Administration Manager is responsible for overseeing various administrative functions within the organization, ensuring efficient operations and compliance with company policies. This role involves managing personnel files, payroll reporting, and employee benefits, while also providing administrative support to the General Manager and ensuring a safe work environment.

Requirements

• High school diploma or equivalent; Associate's degree preferred.
• Minimum of 5 years' experience in an administrative support role or equivalent combination of education and experience.
• Demonstrates excellent organizational skills with attention to detail and handles multiple tasks with deadlines.
• Makes sound judgments within authority level and works effectively with minimum supervision.
• Carries a polite and professional demeanor at all times.

Nice To Haves

• Experience in managing payroll and benefits administration.
• Knowledge of affirmative action programs and compliance.

Responsibilities

• Maintains personnel files, driver qualification files, and payroll reporting and information.
• Compiles new hire packets and oversees pre-employment drug screens.
• Coordinates proper preparation of payroll and commission data.
• Provides employees with benefits information including vacation and sick time accruals, personal time off, group health insurance, 401k, and worker's compensation.
• Runs and distributes applicable store reports such as Negative report, Sales reports, IBT report, Fuel report, and E.O.D. month reports.
• Participates in store safety meetings and engages in activities that promote and ensure safety at the facility.
• Administers affirmative action program site responsibilities including applicant flow log tracking, requisition tracking, training tracking, and internal and external job postings.
• Prepares and distributes paychecks and attachments to paychecks as needed.
• Verifies and prepares deposits from the store registers and conducts daily balancing activities.
• Accounts for credits from the previous day and handles expense reimbursements and other accounts payable issues.
• Coordinates local aspects of all insurance policies and reports claims in a timely manner.
• Manages administrative functions of the location, including maintaining office supplies and forms, and proper record retention.
• Runs errands as needed and provides customer service to both internal and external customers.

Benefits

• Group health insurance
• 401k
• Paid time off including vacation and sick time
• Worker's compensation

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Wood Product Manufacturing
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees