Office Admin

Pye-Barker Fire & Safety • Hendersonville, NC

1d • Onsite

About The Position

This position performs a variety of clerical, recordkeeping, and customer service tasks to assist with the smooth operation of the organization. It provides administrative and clerical support to an assigned location, department, and/or unit. The role involves developing, maintaining, and ensuring compliance, assisting with budgetary matters, tracking department funds, and purchasing. It also includes compiling reports and monitoring assigned projects and/or program components. Pye-Barker Fire and Safety is an industry leader with a reputation for putting customers and people first. The company strives to serve communities by keeping businesses, families, and neighbors safe from fire, life safety, and security risks. Their values serve as the foundation for their culture, emphasizing quality craftsmanship, quick response, and taking care of team members and customers like family.

Requirements

• Bachelor or Associate degree or equivalent work experience.
• Ability to greet visitors, clients, and colleagues in a friendly and courteous manner.
• Ability to type at least 50 wpm.
• Ability to proofread.
• Proficient in Microsoft Office Suite or similar software.
• Basic understanding of office equipment.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently and identify and solve problems.
• Ability to organize and prioritize work.

Responsibilities

• Greets and directs clients and visitors.
• Answers phone calls and emails in a timely manner.
• Manages company telecommunications network and communicates with answering service.
• Makes appointments and referrals.
• Manage data in spreadsheets and reports.
• Creates and maintains office related records and reports.
• Performs data entry and filing tasks for accounts payable, purchase orders, equipment inventory.
• Maintains the integrity and confidentiality of confidential employee or departmental files.
• Receives, records, and distributes packages and mail.
• Manages key vendor accounts, supply inventory, and submits invoices for payment.
• Compiles budget data and maintains financial records as requested.
• Copies, collates, and otherwise prepares reports for mailings, meetings, and other correspondence.
• Assists with projects and event support.
• Assists other departments as needed.
• Assists with Customer relations.
• Assists with Contract creations.
• Performs other duties assigned by management.
• Adheres to the Code of Conduct, Confidentiality Agreement, and Company Safety Policy.

Benefits

• Excellent pay
• Medical, dental, vision
• Company paid life insurance
• Company paid short-term disability
• 401K with employer match
• Paid vacation and company holidays
• Training and Career Development
• Company vehicle (if job applicable)
• Immediate qualification for the ALL In Ownership Plan for all eligible full-time employees

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree