Full Time Office Admin | Morgan Hill | Temporary

PINNACLE•Morgan Hill, CA

1d•Onsite

About The Position

We are doing some incredible things here at Pinnacle. We’re all about challenging convention and doing the hard work it takes to create mind-blowing digital and physical experiences, events, exhibits and environments for some of the world’s top brands. Our Rules of Engagement—being gracious, invested and creative—reward imagination and encourage disruptive thinking in the pursuit of flawless execution for our clients. We are based in Portland, Oregon with facilities in both Northern and Southern California, Chicago, Illinois, Raleigh, North Carolina and Hartford, Connecticut. We are recruiting for a temporary full-time Office Admin in our Morgan Hill, California facility. We’re looking for someone to work Monday through Friday from 7:00 AM to 4:00 PM. This role is needed immediately and will run through the end of June, with the possibility of becoming a permanent position. It is an in-office role—nothing remote about it! This role provides administrative support across departments while helping keep day-to-day operations organized and running smoothly. It’s a great steppingstone at Pinnacle for someone who enjoys variety, takes ownership, and isn’t afraid to jump in wherever help is needed. Resourcefulness and a strong sense of urgency are key—you’ll be managing multiple priorities, from data entry and inventory tracking to coordinating office needs and supporting customer visits. This role also requires a high level of tech savvy, attention to detail, and follow-through. Whether it’s ordering supplies, troubleshooting an issue, or keeping systems and spaces organized, success comes from staying proactive, solving problems as they arise, and ensuring nothing falls through the cracks. People rely on this role every day, making it both impactful and rewarding. We are an energetic and creative bunch and have high expectations for all of our employees. In addition to being fun to work with, we would like to hire someone with the following experience, skills, and attributes: Our culture is important to us, and we are looking to hire interesting, enthusiastic people who enjoy working hard and helping our clients build their brands. We believe we can build a more creative, nimble and devoted workforce to provide better service to our clients if we focus on both diversity and inclusion. Pinnacle is at its best when everyone is respected, included, and heard. We believe in creating a work environment where everyone can show up as themselves and feel empowered to do their best work every day. We are a team-based company with each employee operating at the individual contributor level meaning we all have to be the experts at what we bring to the table. It’s energizing and challenging and rewarding! We offer a well-rounded benefits package that includes PTO, medical, dental, vision, 401(k), life insurance and long-term disability.

Requirements

One to three years of current office experience
Ability to organize and disseminate details—you hear what needs to be done and you execute, ask questions when needed, and are naturally resourceful
Ability to handle multiple projects with short turnaround times
Quick learner—able to grasp the system and anticipate next steps in the project cycle
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and familiarity with Adobe Creative Suite
Strong communication skills—verbal, written, and listening—plus a great team player

Nice To Haves

Experience with purchasing and an understanding of the PO process is a plus
Experience working in an ERP system is a plus
Familiarity with building materials (woods, laminates, etc.) is helpful—but if not, a willingness to learn quickly is essential

Responsibilities

Purchase common items used in the facility—both office and shop supplies
Purchase select project related materials
Enter and manage important inventory data across various systems
Serve as the main point of contact for external vendors (mail, deliveries, security, supplies, first aid, shredding, recycling, garbage, FedEx—you name it!)
Proactively correspond with vendors, problem-solve, and become the go-to expert on all things facility related
Assist the Shop Foreman and our shop staff with timecards and high-level insurance stuff
Provide support to our Portland based HR and IT teams as needed
Book travel as needed
Order lunches and plan office events
Handle general office admin tasks—answering phones, making coffee, keeping the facility on brand (no clutter, no handmade notes—clean and professional at all times!)
Coordinate and assist with project meetings—take notes, distribute them, and follow up on action items