Office Admin Support

Celestica International LP•San Jose, CA

1d•Onsite

About The Position

As the Site Office Administrator supporting our San Jose office, you will serve as the operational backbone of the site. This highly visible role is ideal for someone who thrives in a fast-paced environment and enjoys wearing multiple hats. You will oversee day-to-day office operations, coordinate cross-functional needs, and help cultivate an energizing, well-run workplace experience. From managing vendors and office logistics to supporting administrative and project-based initiatives, you will play a critical role in keeping the team focused, organized, and moving forward. This position is well-suited for a proactive self-starter who is comfortable shifting between strategic support and hands-on execution. The ideal candidate takes pride in building structure within a growing environment and ensuring operational excellence across the office.

Requirements

Knowledge of computer applications and the ability to accurately perform tasks using Google and Microsoft Suite.
Knowledge of and ability to operate routine office equipment
Able to prioritize and complete multiple tasks accurately and on time in a fast-paced environment
Ability to communicate effectively, both verbally and in writing, ith a wide variety of internal and external customers.
Ability to manage sensitive department and employee information in a confidential manner

Responsibilities

Oversee daily office operations, ensuring all workplace systems and processes functionefficiently.
Manage purchasing, and process expense reports.
Handle conference room bookings and monitor companywide conference roomcalendar.
Coordinate lunch orders and other logistical needs for meetings.
Maintain conference rooms to ensure they remain organized, presentable, andfully stocked.
Provide ongoing support to onsite team members across departments.
Maintain office supplies and equipment.
Support the planning and execution of meetings, events, and staff activities.
Facilitate employee onboarding and assist with HR related activities.
Oversee desk assignments and newhire preparation.
Serve as the primary contact with property management and external vendors.
Collaborate with Health & Safety to ensure office compliance with all applicablestandards.
Coordinate incoming and outgoing correspondence, including email, mail, and generalcommunications.
Support ad hoc site projects as assigned.