Office Admin/Manager

Capital Management, Inc. • Kansas City, MO

70d

About The Position

We are looking for an energetic, highly organized Office Admin/Manager to take full ownership of our office operations and culture. This isn’t just administrative work. You’ll be the heartbeat of the office, keeping things running smoothly, managing spaces and supplies, and creating an environment where our team can thrive.

Requirements

• Excellent verbal and written communication skills.
• Friendly, professional demeanor when greeting clients, visitors, and colleagues.
• Strong attention to detail and proofreading skills.
• Ability to work independently and take initiative to solve problems.
• Discretion when handling sensitive or confidential information.
• Self-motivated and comfortable asking questions when clarity is needed.
• Team player who supports colleagues on shared projects.
• Proficient/Fluent use of Microsoft Office Suite (Excel, Word, PowerPoint, etc.).
• Proficient/Fluent use of Google Suite (Gmail, Drive, Docs, Sheets, etc.).
• Proficient in hosting and managing virtual meetings via Zoom, Google Meet, and Microsoft Teams.
• Strong organizational skills with the ability to manage multiple priorities at once.
• Excellent communication skills and a proactive, problem-solving mindset.
• Hospitality experience a plus.

Nice To Haves

• Associate or bachelor’s degree preferred.

Responsibilities

• Oversee day-to-day office operations with a focus on efficiency, organization, and a welcoming environment.
• Manage office spaces including kitchen, storage room, meeting rooms, and décor to maintain a clean, functional, and inspiring workplace.
• Coordinate and execute company lunches, holiday parties, team-building activities, charity drives, and other special events from concept to cleanup.
• Maintain vendor relationships for supplies, services, and equipment; manage office budget and purchasing.
• Implement and refine office procedures, policies, and systems to improve workflow.
• Serve as the go-to point of contact for staff, tenants, and visitors, ensuring clear communication across all departments.
• Coordinate with tenants and vendors to ensure timely communication and issue resolution.
• Handle scheduling and meeting coordination, including virtual and in-person meetings.
• Organize and distribute meeting agendas and minutes to create accountability and ensure follow-through.
• Support leadership with light financial and administrative tasks, such as expense reporting and invoice processing.
• Prepare reports and presentations for management as needed.
• Professionally handle company notices and communications.
• Conduct research to attain and evaluate data in support of management initiatives.
• Assist with special projects as requested.

Benefits

• Affordable health insurance with employer contributions.
• Dental, vision, accident, critical illness, and life insurance available.
• Paid Time Off (PTO) for all full-time employees.
• Employee discounts at Marriott Hotels.
• Collaborative, small-office team environment.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree