OFBE Administrative Assistant 2 (AA2)

State of Washington

276d • $38,268 - $51,588

About The Position

The Department of Natural Resources (DNR) has an exciting opportunity within our Office of Finance, Budget, and Economics (OFBE) as an OFBE Administrative Assistant 2 (AA2). If you are detail-oriented and enjoy working in a fast-paced environment, please consider joining our team!

Requirements

• High school diploma or G.E.D. equivalent.
• One year of experience doing clerical or office work.
• Experience handling and organizing multiple assignments in a fast-paced work environment.
• Strong organizational skills.
• Knowledge of basic administrative procedures and office practices.
• Demonstrated ability to provide excellent customer service.
• Proficient in typing and use of standard computer software (Microsoft Office, Word, Excel, PowerPoint, Teams, Outlook, etc.).
• Commitment to fostering and supporting an environment that honors diversity, equity, inclusion, and environmental justice practices.

Nice To Haves

• Experience using a multi-line telephone system with voicemail functions.
• Experience with multi-function printing devices.
• Fiscal, accounting, and budgeting experience.
• Working knowledge of cash receipting processes.
• Experience with processes for UPS, parcel delivery services (FedEx, UPS, etc.), and USPS standards and guidelines.

Responsibilities

• Agency mail distribution: Receive, sort, and distribute all DNR mail that passes through the Natural Resource Building, including all FedEx and UPS deliveries.
• Understand USPS and CMS requirements for processing agency outgoing mail; review outgoing mail for appropriate mailing instructions.
• Maintain mail center supplies and prepare bulk mailing envelopes for outlying offices.
• Process all payments received at the NRB, including identifying incoming mail that may contain a payment to DNR.
• Open, verify, and endorse all payments received; record funds received in NaturE.
• Close out the daily receivables journal by reconciling the system log with actual financial documents.
• Retrieve and print accounts payable and accounts receivable vendor remittance advices and warrant registers reports from email.
• Process the warrants according to instructions and file all payment batches and supporting documentation.
• Assist Finance Management Team with coordination of OFBE events and managing current projects.
• Perform administrative support for the Office of Finance by researching, preparing, analyzing, and assembling data for special projects.
• Establish and follow administrative policies, procedures, and methods for the Finance Manager and Deputy Finance Manager.
• Ensure provision of high-quality customer service to both the public and OFBE.
• Approve TARs and travel reimbursement requests in the absence of the Deputy Finance Manager.
• Assist AA4 with archiving Finance documents according to the records retention schedule.

Benefits

• Commitment to organizational health and wellness.
• Work/life balance.
• DNR Employee Resource Groups (Diversity, Equity and Inclusion Council, Women's Employee Resource Group, Veterans Employee Resource Group, etc.).
• Professional development opportunities.
• Educational and career development aid.
• Public Service Loan Forgiveness Eligibility.
• Comprehensive benefits package including employer contributions toward health insurance, paid holidays, retirement plans, sick leave, and vacation days.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: High school or GED