Occupancy Planning Coordinator

Sodexo•Rahway, NJ

31d

About The Position

Sodexo is seeking an Occupancy Planning Coordinator to support site-wide operations for a client location in Rahway, NJ. This role is responsible for maintaining accurate occupancy and move data within the client’s integrated work management system while delivering move, space, and change support as part of a collaborative Occupancy Planning and Move Management (OPMM) team. Working closely with business units as well as internal and external partners, the Specialist coordinates and executes Moves, Adds, and Changes (MAC) requests to ensure seamless workplace transitions that support the client’s evolving workforce needs. SodexoMagic SodexoMagic is the joint venture partnership between NBA Hall of Famer, Earvin “Magic” Johnson, and Sodexo. As a certified minority company, we deliver food, facilities management and integrated services to corporations, healthcare facilities, K-12 schools, colleges and universities and aviation lounges. This strategic alliance between Magic Johnson Enterprises and Sodexo, Inc., enables us to deliver creative solutions to our clients along with our local partners throughout the communities we serve.

Requirements

Associate’s degree or equivalent experience, with 0–2 years in occupancy planning, space planning, or facilities operations.
Strong written and verbal communication skills; proficient in Microsoft Office Suite.
Ability to read floor plans and apply working knowledge of furniture systems and space planning concepts.
Highly organized and detail-oriented, able to manage competing priorities and changing daily requests.
Strong interpersonal skills with the ability to interact with administrative and management-level clients; demonstrates a positive, solution-oriented work ethic and ability to work independently with follow-through.
Ability to stand and/or walk for extended periods as required.

Responsibilities

Ensure accurate reporting of space and occupancy data while building strong working relationships with internal teams, clients, and external partners.
Provide space and occupancy planning support to manage supply, capacity, and demand across sites, buildings, and individual spaces.
Partner with department managers and administrative staff to collect seating assignments and coordinate employee moves and transitions.
Review and process move requests, develop migration plans, and conduct facility audits to confirm space readiness, compliance, and data accuracy.
Maintain workplace standards, including furniture guidelines, employee space eligibility, and coordination of furniture repairs as needed.
Manage external vendors and collaborate with internal teams (facilities, safety, community management, CAD) to ensure end-to-end execution, safety compliance, and timely handling of ADA accommodation requests.