Occupancy Planner

ABM US • Mountain View, CA

1d • $90,000 - $110,000

About The Position

The Occupancy Planner sits at the intersection of data, strategy, and
relationship building – translating how people work into how space performs.
You’ll turn headcount projections, utilization analytics, and business goals
into actionable workplace plans that shape the future of how teams connect and
collaborate. This role combines analytics with creative problem-solving,
partnering across Real Estate, HR, and business units to deliver flexible,
high-impact environments that evolve with the organization.

Relationship Management / Delivery

Building relationships with your end user customers will be key to
understanding their business needs, promoting workplace solutions and
concepts to them, and resolving their workplace issues.
You'll be on point to answer questions about the workplace program, space and
occupancy, allocations, and utilization for your assigned buildings or
business units.
You'll be familiar with the workplace at each site and use that knowledge to
manage and resolve requests.
To be successful in this role, you should be able to see the small moving
parts that make up the big picture, and effectively communicate and
collaborate with our move coordination team to help plan strategic migration
schedules and tactical moves.
You'll keep on top of things as you'll often need to reorganize your time day
to day, to deal with your team's changing necessities and requests.

Occupancy Planning Expertise

Support scenario planning that aligns with seat supply and business demand,
ensuring the portfolio is optimized for both current needs and future growth 
Develop and maintain stacking plans, adjacency maps, and migration strategies
that tell a visual story of how space adapts to change 
Translate organizational shifts into clear, data-backed recommendations that
balance efficiency, and agility 
Partner on broader initiatives such as hybrid work strategy, and workplace
transformation, and space densification 
Maintain and update space management software to ensure real-time accuracy of
seating charts, team allocations, and floor plans. Collect and maintain
accurate headcount and space utilization data from business units to inform
space planning and workplace needs

Workplace Analytics

Turn complex occupancy data into meaningful insights through dashboards and
storytelling that influence leadership decisions 
Track, analyze, and forecast utilization metrics to drive smarter planning
and long-range strategy 
Manage CAFM/IWMS systems (Tririga, Archibus, etc) to ensure data accuracy and
integration across the portfolio

Stakeholder Relationships: 

Build trusted relationships with business leaders and cross-functional teams,
acting as the connective tissue between data, planning, and people. 
Present findings and recommendations in a ways that resonate with both
analytical and business audiences 
Collaborate closely with Project Management and FM teams to ensure seamless
transitions for moves, restacks, and reorg

Requirements

• A strategic mindset grounded in data and cross-functional collaboration
• Proficiency in workplace analytics tools (Google Sheets, Excel, Tririga, or CAFM platforms)
• Experience transforming data into visual narratives that influence decisions
• Exceptional communication and relationship building skills–able to navigate stakeholders from execs to end users
• Bachelor’s degree required. Ideally in Architecture, Project Management, Business, or a related field
• 2 years of experience in workplace strategy, occupancy planning, or corporate real estate

Responsibilities

• Support scenario planning that aligns with seat supply and business demand
• Develop and maintain stacking plans, adjacency maps, and migration strategies
• Translate organizational shifts into clear, data-backed recommendations that balance efficiency, and agility
• Partner on broader initiatives such as hybrid work strategy, and workplace transformation, and space densification
• Maintain and update space management software to ensure real-time accuracy of seating charts, team allocations, and floor plans
• Collect and maintain accurate headcount and space utilization data from business units to inform space planning and workplace needs
• Turn complex occupancy data into meaningful insights through dashboards and storytelling that influence leadership decisions
• Track, analyze, and forecast utilization metrics to drive smarter planning and long-range strategy
• Manage CAFM/IWMS systems (Tririga, Archibus, etc) to ensure data accuracy and integration across the portfolio
• Build trusted relationships with business leaders and cross-functional teams
• Present findings and recommendations in a ways that resonate with both analytical and business audiences
• Collaborate closely with Project Management and FM teams to ensure seamless transitions for moves, restacks, and reorg

Benefits

• ABM offers a comprehensive benefits package.
• For information about ABM’s benefits, visit ABM Employee Benefits | Staff & Management [https://wpe-media.abm.com/wp-content/uploads/2025/ABM_2025_Employee_Benefits_Staff_&_Management_No%20Date%209.5.24.pdf]

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees