Nurse Secretary

Springfield School District•Springfield, VT

17h•Onsite

About The Position

Job Summary: The Nurse Secretary assists the Nurse with a range of secretarial and office tasks to support the operation of the Nurse’s Office. The Nurse Secretary shall be a high school graduate, have a current First Aid and CPR certification, have the ability to cope with ill and injured students and/or adults, have the ability to communicate with students, parents/guardians, and have the ability to maintain confidentiality. This position shall co-report to the School nurse and then to the Principal. Essential Duties and Responsibilities: Other duties may be assigned. Administer First Aid to ill and/or injured Maintain the daily log on students entering and leaving the Nurse’s Notify parents and dismiss students under the direction of the school Dispense medications under the supervision of the school Confer with the school nurse regarding health needs of the school Maintain the health records on each student – record results of screenings – vision and hearing, scoliosis, heights and weights and Assist with Health Inventory and maintain Monitor phone calls for Nurse’s Work with school nurse in compiling and distributing confidential lists to school Responsible for office housekeeping Assist school nurse in auditing immunizations and sending notices to Typing and filing records, reports and Prepare records for transfer, after consultation with the school nurse Compile statistical Other duties as Supervision Received: Reports to, receives daily work assignments, and is evaluated by the Principal of Union Street. Supervisory Responsibilities : No formal supervisory duties. Qualification Requirements : To perform this job successfully, an individual must be able to perform each job function in an efficient and compliant manner. The requirements listed below represent the knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the job functions. Education and Experience : High school diploma or other appropriate discipline plus two years of relevant secretarial experience, or a combination of education and experience from which comparable knowledge and skills are Knowledge of school operations is Proficient in using computers and related software is Job Title: Nursing Secretary Page 1 of 4 Updated on: 07/15/2019 Language Skills : Ability to write emails, business correspondence, reports, business and communications. Ability to effectively present information and respond to questions from groups of parents and/or Certifications, Licenses, Registrations : None Mathematical Skills : Ability to apply basic mathematical concepts including fractions, percentages, ratios, and proportions to practical Communication & Interpersonal Skills : Ability to communicate courteously, efficiently and effectively with a variety of individuals, including students, teachers, administrators, and parents. Ability to work cooperatively and effectively with peers, supervisors, and 6. Other Skills and Abilities/Competencies: Attitude/Personality / Style : Friendly, helpful and positive disposition; patient and understanding; takes pride in work; responsive to other’s needs; enthusiastic; good sense of humor; able to see the good in every situation; honest and direct. Dependability : Follows instructions and responds to management direction; responds to requests for assistance; takes responsibility for own actions; keeps commitments; completes tasks on time or notifies the appropriate person with an alternate plan; commits to long hours of work when necessary to reach goals; is consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time; ability to report to work, even when school is closed; schedules appointments so as to minimize the impact on work; follows established leave requesting and reporting Interpersonal Skills . Interacts with others in a friendly, tactful and positive manner; keeps emotions under control; remains open to others' ideas and tries new things; effectively works with others including those with opinions or beliefs different from their own; works through differences in a respectful manner without drama; sensitive to the feelings of others; treats others with dignity and respect; builds constructive and supportive relationships; helps to create an inclusive work environment; focuses on solving conflict, not blaming; listens to others without Job Knowledge : Demonstrates working knowledge and understanding in the areas of responsibility; acquires needed skills and knowledge without reluctance; assesses own strengths and weaknesses; Proposes training and development opportunities; strives to continuously build knowledge and skills. Shares expertise and learnings with Organizational/Planning Skills . Able to use time efficiently; strong organizational skills that reflect the ability to prioritize multiple tasks seamlessly with excellent accuracy and attention to detail; sets goals and objectives; able to Professionalism : Presents a professional image; remains calm and focused in stressful situations; treats everyone with courtesy and respect; maintains a professional appearance for the position in both dress and manner; approaches others in a tactful manner; reacts well under pressure; accepts responsibility for own actions; follows through on commitments; works with Quality of Work : Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; performs duties consistent with District standards; demonstrates excellent attention to detail; applies feedback to improve performance; monitors own work to ensure Physical effort and stress: Employee must have the physical ability to perform the essential functions of the job as outlined above, in addition to the following (Frequency Codes described below): Frequency Code Description Sometimes S Activity may exist sporadically, but not on a consistent basis Occasionally O Activity exists on a consistent basis for less than 1/3 of the time Frequently F Activity exists from 1/3 of the time up to 2/3 of the time Constantly C Activity exists for 2/3 or more of the time Not Applicable N/A Activity is not present in the position Activity Freq. Code Essentia l Not Essential Activity Freq. Code Essential Not Essential Sitting C X Pushing/Pulling S X Standing C X Twisting S X Walking F X Climbing S X Seeing C X Balancing S X Hearing C X Crouching S X Dexterity (hands/fingers) C X Repetitive motions Hands/Feet C X Tasting N/A Handling C X Smelling N/A Driving N/A X Use of Equipment (including computers) C X Reaching (i.e. overhead) C X Up to 10 lbs C X Managing Stress C X 10-25 lbs. S X Resolving Conflicts C X 25-50 lbs. S X 50-100 lbs. N/A X 100+ lbs. N/A X Carrying Up to 10 lbs C X 10-25 lbs. S X 25-50 lbs. S X 50-100 lbs N/A X 100+ lbs N/A X With proper lifting and carrying techniques or assistance, to include but not limited to job aides and/or accommodations. Working Conditions/Environmental Factors: All conditions common to an education environment, but not limited to, the following (Frequency Codes described above.) Work is normally performed in a climate controlled office/building environment, with limited exposure to extreme heat/cold, poor ventilation, fumes, and gases. Noise level is moderate and includes sounds of cleaning equipment. No known environmental hazards are encountered in normal performance of job duties. Working Conditions/Environmental Factors Frequency Code Working Conditions/ Environmental Factors Frequenc y Code Exposure (dust, dirt) O Exposure (water) O Exposure (extreme heat - non weather, flames) N/A Exposure (chemicals, hazardous materials) N/A Exposure (extreme cold - non weather) N/A Exposure (hazardous equipment) N/A Exposure (fumes, odors) N/A Uneven terrain N/A Exposure (viruses, infectious diseases) O Outdoor weather conditions O Vibration / Noises N/A Heights N/A

Requirements

High school diploma or other appropriate discipline plus two years of relevant secretarial experience, or a combination of education and experience from which comparable knowledge and skills are
Knowledge of school operations is
Proficient in using computers and related software is
Ability to write emails, business correspondence, reports, business and communications.
Ability to effectively present information and respond to questions from groups of parents and/or
Ability to apply basic mathematical concepts including fractions, percentages, ratios, and proportions to practical
Ability to communicate courteously, efficiently and effectively with a variety of individuals, including students, teachers, administrators, and parents.
Ability to work cooperatively and effectively with peers, supervisors, and
Friendly, helpful and positive disposition; patient and understanding; takes pride in work; responsive to other’s needs; enthusiastic; good sense of humor; able to see the good in every situation; honest and direct.
Follows instructions and responds to management direction; responds to requests for assistance; takes responsibility for own actions; keeps commitments; completes tasks on time or notifies the appropriate person with an alternate plan; commits to long hours of work when necessary to reach goals; is consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time; ability to report to work, even when school is closed; schedules appointments so as to minimize the impact on work; follows established leave requesting and reporting
Interacts with others in a friendly, tactful and positive manner; keeps emotions under control; remains open to others' ideas and tries new things; effectively works with others including those with opinions or beliefs different from their own; works through differences in a respectful manner without drama; sensitive to the feelings of others; treats others with dignity and respect; builds constructive and supportive relationships; helps to create an inclusive work environment; focuses on solving conflict, not blaming; listens to others without
Demonstrates working knowledge and understanding in the areas of responsibility; acquires needed skills and knowledge without reluctance; assesses own strengths and weaknesses; Proposes training and development opportunities; strives to continuously build knowledge and skills. Shares expertise and learnings with
Able to use time efficiently; strong organizational skills that reflect the ability to prioritize multiple tasks seamlessly with excellent accuracy and attention to detail; sets goals and objectives; able to
Presents a professional image; remains calm and focused in stressful situations; treats everyone with courtesy and respect; maintains a professional appearance for the position in both dress and manner; approaches others in a tactful manner; reacts well under pressure; accepts responsibility for own actions; follows through on commitments; works with
Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; performs duties consistent with District standards; demonstrates excellent attention to detail; applies feedback to improve performance; monitors own work to ensure
Employee must have the physical ability to perform the essential functions of the job as outlined above

Responsibilities

Administer First Aid to ill and/or injured
Maintain the daily log on students entering and leaving the Nurse’s
Notify parents and dismiss students under the direction of the school
Dispense medications under the supervision of the school
Confer with the school nurse regarding health needs of the school
Maintain the health records on each student – record results of screenings – vision and hearing, scoliosis, heights and weights and Assist with Health Inventory and maintain
Monitor phone calls for Nurse’s
Work with school nurse in compiling and distributing confidential lists to school
Responsible for office housekeeping
Assist school nurse in auditing immunizations and sending notices to
Typing and filing records, reports and
Prepare records for transfer, after consultation with the school nurse
Compile statistical
Other duties as