Nuclear Consultation Command & Control (NC3) Coordination Support Secretariat

DEFTEC Corporation • Norfolk, VA

2d

About The Position

Nuclear Consultation Command & Control (NC3) Coordination Support Secretariat DEFTEC delivers mission-critical solutions through skillfully delivered services and innovative products. We are inspired by our clients' critical missions and driven to provide the most effective solutions to execute their missions, operational challenges, and requirements. Our dedicated, experienced, and talented employees work closely with our clients to ensure the delivery of exceptional services and products. POSITION OVERVIEW The Nuclear Consultation, Command and Control (NC3) Coordination Support Secretariat supports NATO's largest Common Funded Capability Development program, the NC3 Modernization initiative identified by the Military Committee as a Key Requirement Area (KRA) for NATO 2030 with tens of billions of Euros in planned investment. As one of NATO's most complex programs, it requires coordinated delivery, life-cycle management, and in-service operations of NC3 services and equipment across Host Nations and multiple implementing entities. With the approval of CPP #1 and its addendum in 2024 and 2025, the workload has grown significantly, and the iCMO is managing over 50 project proposals within the next 18 months alongside preparations for another CPP next year. This position ensures comprehensive oversight of planning and execution by managing collaborative tools and the Program's SharePoint environment for timely access to management and governance documents, enabling effective stakeholder collaboration, and contributing to communication and engagement efforts within the Branch. By providing Secretariat support, this role underpins successful coordination and governance for one of NATO's most strategically significant capability development initiatives.

Requirements

• An associate degree or higher.
• Demonstrable working knowledge/experience in administration and management (IKM, event organization and coordination, human resource management, or equivalent).
• Demonstrable working knowledge/ experience in multinational/ international organizations or defense and security-related organizations.
• Experience in management/coordination in a Portfolio, Program and Project Management environment.

Responsibilities

• Support the NC3 Program Director (PD) in maintaining comprehensive knowledge over the planning and execution of all Programs and Projects (Configuration/administration of key Program documents).
• Support the Branch by assisting in stakeholder engagement and communications regarding all key engagements with ACO, Nations, and NATO HQ, helping to liaise and facilitate information flow/exchange with appropriate counterparts throughout the Alliance.
• Support cross-functional management regarding the NC3 program and ACT processes and procedures IKM - coordinate and manage an effective and efficient iCMO IKM (Share Point, EDMS, TRANSNET, mailboxes) to enable full and timely accessibility to all relevant Management and Governance documents
• Enable induction of new iCMO staff members (course/training coordination, IT account/access/equipment coordination).
• Support management and coordination of program-related meetings.
• Support Tasker Tracker requirements.
• Support engagement & communication to the broader NATO NC3 Community of interest.
• Support the creation of MS-Office products for internal and external reporting.
• Other administrative tasks as required by the program Director.

Benefits

• DEFTEC offers a comprehensive whole-life benefits package that includes medical, dental, vision, holiday, paid time off, 401K with a match, life insurance, short/long-term disability, and educational reimbursement.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree