North America Agriculture Project & Contracts Specialist

The Nature Conservancy • Fort Wayne, IN

1d • $50,000 - $72,000 • Remote

About The Position

The North America Agriculture Project & Contracts Specialist will manage projects and contracts and coordinate cross- functional operational activities, including operations support, procurement, finance, training, meetings and special events. Core focus areas include: Project & Contracts Management Work towards meeting the strategic priorities of the program by implementing tactics for approved plans and completing day-to-day tasks and activities. They will be responsible for the planning and execution of internal and external facing projects; logistics for special events and/or meetings; purchasing; negotiating with vendors; central filing; contracts due diligence and tracking; updating/maintaining intranet sites and other internal databases; and coordinating a variety of administrative and programmatic functions. Internal Systems May perform Information Systems, Human Resources, and Finance administrative tasks, including processing contracts, invoices, expense reports, and other forms, preparing reports and forecasts, and monitoring and preparing budgets. They will respond to inquiries about program activities, create program materials, and draft correspondence. They will be well versed in the systems and resources utilized by the team to execute assigned tasks. They will maintain, track, and research data; produce and review reports; and perform program analysis. Team Support Provide guidance in satisfying administrative requirements based on extensive knowledge of policies and procedures. They will provide support and targeted training related to the functional area of the team. They will implement processes and practices to improve effectiveness. They will communicate with staff in various programs across the Conservancy, as well as vendors and business relations. They will communicate or distribute information to assist staff in making decisions, solving problems, and improving workflow.

Requirements

• Bachelor’s degree and 2 years related experience; or equivalent combination.
• Experience coordinating administrative processes.
• Experience generating reports and interpreting data.
• Experience in business writing, editing, and proofreading.
• Experience organizing time and managing diverse activities to meet deadlines.
• Experience working across teams and communicating with a wide range of people.

Responsibilities

• Work within scope of program’s strategic goals.
• Act independently on assigned tasks and exercise independent judgment based on analysis and experience, referring difficult questions and unusual problems to supervisor.
• Coordinate projects with several variables, working within a defined timeline and budget.
• Demonstrate sensitivity in handling confidential information.
• Perform non-routine analysis, research and follow-through.
• Ensure compliance with Conservancy policies and procedures, and external (donor/legal/IRS) requirements.
• Financial responsibility includes purchasing, processing invoices, contracting with vendors, and assisting with budget preparation.
• May act as a resource to others to solve problems and act in supervisor’s stead when instructed.
• Coordinate the work of cross-functional, cross-divisional teams towards a desired outcome.
• Provide input through project teams for the improvement of existing programs.

Benefits

• TNC offers a competitive, comprehensive benefits package including health care benefits, flexible spending accounts, a 401(k) plan with an 8% employer match, parental leave, accrued paid time off, life insurance, disability coverage, employee assistance program, other life and work well-being benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level