Nonpermanent Human Resources Consultant Assistant 1 or 2

Central Washington University•Ellensburg, WA

42d•$20 - $30•Onsite

About The Position

Central Washington University is recruiting a Nonpermanent Human Resources Consultant Assistant 1 or 2 to join our Human Resources team in Ellensburg, Washington. This role is an important member of our team as they enhance the vision for the University. The role is a campus-based position, which means you get to see the lives you are impacting. We're offering a salary, depending on experience, from $20.09 - $26.74 per hour or $22.56 - $30.29 per hour, plus the awesome CWU benefits. Who we are: We are a team of individuals committed to Changing Students' Lives. No matter what job, each of us plays a part in supporting and empowering our students to fulfill their dreams. Working in higher education provides career growth and career choice. Think of a university campus like a mini city, operating across 380 acres. You'll find diverse academics, libraries, athletics and sporting events, full service and quick serve dining, conferences and events from small to large, recreation centers, housing, health services, police and public safety for the campus population of ~8,300 students. Central Washington University has been named a Fulbright U.S. Scholar Program Top Producing Institution for the 2022-2023 academic year. In addition, for seven out of eight years, CWU was a recipient of the prestigious Higher Education Excellence in Diversity (HEED) Award from INSIGHT Into Diversity magazine. RentCafe has also named CWU #13 of the Top 20 Best College Towns in the U.S. in 2025. Come join us on our journey to encourage, inspire, and create spaces where all identities thrive on campus. Tour our campus in Ellensburg here. www.youtube.com/watch?v=HjdhOegDa9A What we offer: Our investment in you begins the day you join our team, a healthy and successful future for you is important to us. We offer medical, dental, life and disability insurance, retirement and optional savings plans, tuition assistance for you and your dependents, discounts across town, an employee assistance program for individualized counseling, and a wellness incentive program. Learn more: Benefits, Perks, and Leave and Total Rewards Calculator. The Role: This nonpermanent Data Management Specialist, serves as a member of the Data Management Team and assist with transacting job data in Human Resource Information System (HRIS), including job data, position management, benefits, performance management, duties include processing employee actions, auditing and correcting HRIS data, developing business processes, supporting system testing, and providing guidance to HRIS users. Additionally, this position supports the different Human Resources (HR) units and acts as a bridge to ensure accuracy and completeness of HR transactions. All employees are expected to uphold and contribute to CWU's vision, mission, and values, fostering a culture of student success and institutional excellence. Human Resources employees directly affect the vision, mission, and values of Central Washington University by creating and supporting opportunities for employee engagement, learning, and growth.

Requirements

This position may be hired as HR Consultant Assistant 1 or HR Consultant Assistant 2, based on demonstrated competency:
Minimum qualification for HR Consultant Assistant 1:
Ability to communicate clearly and professionally in routine tasks; builds positive relationships through timely, respectful interactions and provides courteous customer service.
Ability to organize and complete tasks accurately; prioritizes effectively and seeks guidance when deadlines conflict.
Basic proficiency in common office productivity tools (e.g., Microsoft Office or equivalent) with the ability to perform tasks such as creating documents, entering or organizing data, or composing professional communications.
Ability to maintain confidentiality and handle sensitive information appropriately.
Minimum qualification for HR Consultant Assistant 2:
Ability to clearly communicate complex HR or data-related information to audiences, including leadership; adapt communication for different stakeholders; and provide guidance on sensitive or technical topics with confidence while delivering excellent customer service.
Ability to manage multiple priorities in a complex, fast-paced environment by demonstrating excellent attention to detail, strong time management, and skill in prioritizing conflicting and demanding deadlines.
Ability to use office productivity tools (e.g., Microsoft Office or equivalent) with greater independence and efficiency, including tasks such as formatting documents, managing data, or preparing professional letters and communications.
Ability to maintain confidentiality and ensure accuracy when handling sensitive employee data and HR transactions.
Demonstrated ability and/or experience working collaboratively with students and/or colleagues to foster a supportive and effective learning and work environment.
OR applicable combination of education and/or experience which demonstrates the ability to perform the essential functions of the position.

Nice To Haves

Working knowledge of HR policies, employment laws, and ability to interpret guidelines.
Experience working with Human Resource Information System
Life experiences that demonstrate an ability to contribute to CWU's vision, mission, and values
Ability to incorporate a variety of perspectives and relevant societal issues into everyday conversations

Responsibilities

Serve as Specialist and/or Lead in one or more of the following areas within the Data Management Team: HRMS tester: job data, position management, benefits, and other components in PeopleSoft
Data Entry for the following pay groups: student, temp/hrly, nonpermanent, exempt, civil service, faculty types, and other
Employee actions: letter creation, request position change/new position requests/ad hoc salary/NTPs submittals, employment security department, add-pays
Analyzing and Processing: Step M, prior state service, periodic increment dates (PIDs), leave without pay (LWOP)
Employment verifications completion for vendor requests
Rules, WACs, CBAs, policies and procedures
Recruitment initiation and new hire processing
Leaving CWU process
Maintain strict confidentiality of clients and records.
Perform a variety of clerical duties including typing and composing memos, letters and general correspondence.
Independently research issues and provide answers, solutions, and/or recommendations as outlined in rules, policies, procedures, and contracts.
Assist in developing/maintaining internal processes/procedures to ensure effectiveness and compliance.
Process various forms for employee verifications including employment security department while analyzing accurate data to complete requests.
Finalize position description for recruitment process.
Create hire letters and assist with new hire processes.
Utilize specialized knowledge of how pay group assignments must be entered accurately in HRMS, system issues are addressed, corrections are completed, and training is provided, and ensure data is accurate.
Process incoming new position requests/changes, reporting changes, and job code requests/changes within service level expectations
Process uploads and add documentation to accurately reflect any errors or corrections.
Assist HRIS system users and respond to a variety of customer process questions in a timely manner.
Monitor Step M and provide post payroll reporting (Bargaining Unit, Temp Hourly, Leave Without Pay) within service level expectations.
Participate in testing of updates and fixes
Create and maintain business processes as they pertain to data entry/management and/or DMT. Recommend and develop procedures to define efficiencies within the office and evaluate the effectiveness of existing procedures when possible.
Review, verify and input data into HRMS: audit entries, and ensure corrections are submitted.
Analyze and summarize data and provides necessary reports
Assist users with Manager Self-Service actions, uploads and/or other applications and provide recommendations for processing various actions.
Interpret and explain HR processes, rules, policies, and procedures within scope of work and knowledge.
Create, monitor, and update spreadsheets and PS as necessary.
Open and close jobs as necessary to assist with payroll processing.
Calculate and process leave cash outs, ensure data is accurate.
Serve as a HRIS Tester for system updates and assist in determining irregularities.
Serve as an active back-up for other DMT members in their absence.
Ensure appropriate enrollment and terminations of employee benefits in PeopleSoft HRIS system and state Benefits 24/7insurance system
Calculate notice to payroll (benefit premium deductions) for new employees and those with changes in coverage
Participate in testing of updates and fixes
Compose and send emails and letters, as needed
Other duties as assigned

Benefits

We offer medical, dental, life and disability insurance, retirement and optional savings plans, tuition assistance for you and your dependents, discounts across town, an employee assistance program for individualized counseling, and a wellness incentive program.
Student and Temporary/Hourly positions are eligible to accrue paid sick leave. This leave will accrue at one (1) hour of paid sick leave for every 40 hours of work.

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