NMCC- Admin Spec III/Testing Coordinator

Northern Maine Community College • Presque Isle, ME

75d

About The Position

The Administrative Specialist III/Testing Coordinator position provides clerical and administrative support to the Trade and Technology Department. This includes planning, prioritizing, and completing assigned tasks, as well as preparing documents and records for the Department Chair and all trade facilities. The role supports departmental functions by creating and maintaining accurate files and supervising work-study students. Additionally, the position provides customer service to students, faculty, and staff by assisting with departmental procedures and ensuring efficient daily operations. As the Testing Coordinator for the NMCC Testing Center, the incumbent coordinates and oversees day-to-day operations, develops the annual testing schedule, communicates with testing companies regarding candidate availability, and maintains documentation of all testing activities. The role also involves researching and recommending industry certifications to administer, recruiting participants, ensuring compliance with each testing company's policies and procedures, maintaining site security, and tracking test center activity and revenue.

Requirements

• Associates Degree or equivalent.
• 3 years' experience in administrative/office work.
• Experience with scheduling services while adhering to multiple platform regulations.
• Certified Testing Proctor preferred.
• Expected to become Certified within 45 days of hire.
• Excellent customer service skills.
• Highly organized and detail-oriented.
• Effective written and oral communication skills.
• Strong time management and problem-solving skills.
• Ability to work independently with minimal direction.
• Ability to multitask.

Responsibilities

• Provide clerical and administrative support to the Trade and Technology Department.
• Plan, prioritize, and complete assigned tasks.
• Prepare documents and records for the Department Chair and trade facilities.
• Create and maintain accurate files and supervise work-study students.
• Provide customer service to students, faculty, and staff regarding departmental procedures.
• Ensure efficient daily operations of the department.
• Coordinate and oversee day-to-day operations of the NMCC Testing Center.
• Develop the annual testing schedule and communicate with testing companies.
• Maintain documentation of all testing activities and ensure compliance with testing policies.
• Research and recommend industry certifications to administer and recruit participants.

Benefits

• Health, Dental and Vision Insurance
• Life Insurance
• Retirement Savings
• Flexible Spending Accounts
• Living Resources (Employee Assistance Program)
• Paid Holidays
• Statewide Locations
• Tuition Waivers
• Training
• 529 Education Plan MCCS Matching Grant

What This Job Offers

• Career Level: Entry Level
• Industry: Educational Services
• Education Level: Associate degree