New Patient Coordinator/Scheduling Patient Service Representative

San Diego Cardiac Center Medical Group Inc•San Diego, CA

24d•$20 - $23•Onsite

About The Position

Want to join a dynamic team? As a client-facing professional, our Front Desk Patient Service Representative (PSR) plays a key role in representing our practice within the medical community. One of the main functions of this position is to serve as a point of contact for patients before and after their appointment and offer them friendly and prompt assistance while coordinating the patient's care. PRIMARY DUTIES AND RESPONSIBILITIES: The primary job function required of our Front Desk/PSR includes the following, but not limited to: Greet patients professionally both in person and on the phone Open the office each morning and ensure the waiting room is presentable and tidy; serve as a backup when needed for the closing of the office at the end of the day Demonstrate patience and understanding when explaining intake paperwork and registration information, verify and collect insurance information and co-payments, ensure demographics and HIPPA forms are current; properly scan the correct information into the patient's chart. Manage co-pay batch for both systems and balance the cash drawer at the end of the day Provide each patient with the "review of systems form" for completion Answer incoming calls and properly route them to the appropriate individual that can address their question/issue; regularly check for voicemail messages and return calls within 24 hours Distribute incoming faxes throughout the day, as appropriate Utilize our EHR system (Epic) to properly alert (tagging) our providers upon patient arrival Optimize provider schedules and patient satisfaction with efficient scheduling Respond timely to email and voicemail messages and make updates to that day's schedule, as appropriate Contact providers about any cancellations or last-minute appointments scheduled, as appropriate Maintain inventory patient communication/education information (i.e. registration forms, new patient packets, business cards, MD bio cards, etc.) and notify the Front Office/Billing manager when supplies are needed Notify and promote the patient portal with patients Maintain patient confidentiality to ensure compliance with HIPAA policies and procedures Serve as a back-up to Check-out PSR Be a team player: Identify how you might assist fellow team members during daily operations to ensure a smooth flow of clinic hours Always represent SDCC and its staff and Providers in a professional, courteous, and respectful manager on or off property Perform other duties as assigned or requested CORE COMPETENCIES AND EXPECTATIONS: A successful Front Desk/PSR will possess the necessary core competencies and meet the general expectations, such as: Practice patient-focused care Effective communication skills to converse clearly over the telephone and in person Exceptional organizational and time management skills to manage multiple priorities while remaining professional and calm Attention to detail to maintain a high-volume level of accuracy; ability to work independently and perform functions with minimal supervision; be self-directed; flexible, and prioritize Technological skills, such as using word processing and spreadsheet programs to track data Interpersonal skills to interact positively with many diverse individuals Be punctual and maintain a positive attitude and a professional appearance Medical software and/or medical terminology and knowledge of contracted insurance plans, a plus Ability to operate a multi-line telephone system Excellent customer service skills and working knowledge of general office duties Works well in an environment with firm deadlines; results oriented; ability to work independently and as part of a team Consistently demonstrate and promote the values of respect, honesty, and dignity for all patients and SDCC team members. Must be committed to the constant pursuit of excellence and teamwork Maintenance of current Cardiopulmonary Resuscitation (CPR) for HealthCare Workers or Basic Cardiac Life Support (BCLS) certification for HealthCare workers WORKING ENVIRONMENT Physical demands: Approximately 75% of time during regular shift hours are devoted to walking, squatting, sitting, bending, and reaching Approximately 25% of time during regular shift hours are devoted to standing Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions Working conditions: Ability to function in a fast-paced/high stress healthcare office environment , which may involve dealing with a high traffic volume of people and stressful situations requiring the ability to think clearly; respond quickly; and to be able to perform multiple tasks simultaneously.

Requirements

Practice patient-focused care
Effective communication skills to converse clearly over the telephone and in person
Exceptional organizational and time management skills to manage multiple priorities while remaining professional and calm
Attention to detail to maintain a high-volume level of accuracy; ability to work independently and perform functions with minimal supervision; be self-directed; flexible, and prioritize
Technological skills, such as using word processing and spreadsheet programs to track data
Interpersonal skills to interact positively with many diverse individuals
Be punctual and maintain a positive attitude and a professional appearance
Ability to operate a multi-line telephone system
Excellent customer service skills and working knowledge of general office duties
Works well in an environment with firm deadlines; results oriented; ability to work independently and as part of a team
Consistently demonstrate and promote the values of respect, honesty, and dignity for all patients and SDCC team members. Must be committed to the constant pursuit of excellence and teamwork
Maintenance of current Cardiopulmonary Resuscitation (CPR) for HealthCare Workers or Basic Cardiac Life Support (BCLS) certification for HealthCare workers
Ability to commute/relocate: San Diego, CA 92123 or any other office location: Reliably commute or planning to relocate before starting work (Required)
High school or equivalent (Required)

Nice To Haves

Medical software and/or medical terminology and knowledge of contracted insurance plans, a plus
Customer service: 1 year (Preferred)
Medical terminology: 1 year (Preferred)
Healthcare: 1 year (Preferred)
Spanish-speaking (Preferred)

Responsibilities

Greet patients professionally both in person and on the phone
Open the office each morning and ensure the waiting room is presentable and tidy; serve as a backup when needed for the closing of the office at the end of the day
Demonstrate patience and understanding when explaining intake paperwork and registration information, verify and collect insurance information and co-payments, ensure demographics and HIPPA forms are current; properly scan the correct information into the patient's chart. Manage co-pay batch for both systems and balance the cash drawer at the end of the day
Provide each patient with the "review of systems form" for completion
Answer incoming calls and properly route them to the appropriate individual that can address their question/issue; regularly check for voicemail messages and return calls within 24 hours
Distribute incoming faxes throughout the day, as appropriate
Utilize our EHR system (Epic) to properly alert (tagging) our providers upon patient arrival
Optimize provider schedules and patient satisfaction with efficient scheduling
Respond timely to email and voicemail messages and make updates to that day's schedule, as appropriate
Contact providers about any cancellations or last-minute appointments scheduled, as appropriate
Maintain inventory patient communication/education information (i.e. registration forms, new patient packets, business cards, MD bio cards, etc.) and notify the Front Office/Billing manager when supplies are needed
Notify and promote the patient portal with patients
Maintain patient confidentiality to ensure compliance with HIPAA policies and procedures
Serve as a back-up to Check-out PSR
Be a team player: Identify how you might assist fellow team members during daily operations to ensure a smooth flow of clinic hours
Always represent SDCC and its staff and Providers in a professional, courteous, and respectful manager on or off property
Perform other duties as assigned or requested