New Equipment/Mod Coordinator

Otis Elevator Co.

1d•$70,000 - $75,000•Remote

About The Position

Otis Elevator Company is searching for a highly motivated New Equipment/Mod Coordinator to oversee coordination of activities on multiple new equipment installation projects. The New Equipment/Mod Coordinator will ensure efficiency and customer satisfaction. What you’ll do: Ability to work closely with the internal sales staff, construction superintendents, external customers, and senior leadership to ensure successful financial milestones and customer communication Upload certified payroll and manage OCIP/CCIP reporting on third party site. Perform construction administrative duties as outlined below to maximize project cash coverage Manage certified payroll, lien waivers, and all New Equipment third party payment systems / customer special billing forms Process Contract Billing Information (CBIS) requirements and SOV submissions, AIA paperwork New Equipment/Modernization billing in JDE and all third-party payment systems / customer special billing forms Process lien waivers Compile and issue all closeout documentation to internal customers Submit NE/MOD Pre-Qualification Submit W-9 and licensing for new customers Manage Pre-Liens and mechanic liens Assist with adding New Vendors/Supplier Assist with opening Large POs Update CMD Task list NE/MOD Permits – Compile, prepare and submit all necessary documents and information required for permits. Certification of Insurance (COI) processing NIS generation and processing for GBO Timely upfront billing of projects and consistent collections follow up throughout the project NE collections, attend collection calls with sales reps and provide reporting as required KPI 100% cash coverage KPI 125% CIP Handling administrative tasks such as data entry, file management, document preparation and other assigned tasks as required

Requirements

Must have excellent communication style in both written and verbal
Driven to perform well in fast-paced environment
Process & detail-oriented
Highly organized and punctual
Respects accountability expectations
Able to work well in teams, with colleagues at all levels of the organization
Able to stay focused on achieving targets, whether working independently or in partnership with colleagues
High school diploma required.

Nice To Haves

AA/AS degree preferred.

Responsibilities

Ability to work closely with the internal sales staff, construction superintendents, external customers, and senior leadership to ensure successful financial milestones and customer communication
Upload certified payroll and manage OCIP/CCIP reporting on third party site.
Perform construction administrative duties as outlined below to maximize project cash coverage
Manage certified payroll, lien waivers, and all New Equipment third party payment systems / customer special billing forms
Process Contract Billing Information (CBIS) requirements and SOV submissions, AIA paperwork
New Equipment/Modernization billing in JDE and all third-party payment systems / customer special billing forms
Process lien waivers
Compile and issue all closeout documentation to internal customers
Submit NE/MOD Pre-Qualification
Submit W-9 and licensing for new customers
Manage Pre-Liens and mechanic liens
Assist with adding New Vendors/Supplier
Assist with opening Large POs
Update CMD Task list
NE/MOD Permits – Compile, prepare and submit all necessary documents and information required for permits.
Certification of Insurance (COI) processing
NIS generation and processing for GBO
Timely upfront billing of projects and consistent collections follow up throughout the project
NE collections, attend collection calls with sales reps and provide reporting as required
KPI 100% cash coverage
KPI 125% CIP
Handling administrative tasks such as data entry, file management, document preparation and other assigned tasks as required