New Business Intake & Conflicts Coordinator

Jones Walker LLP•New Orleans, LA

5d•Onsite

About The Position

In accordance with firm policies and procedures, this position is responsible for all tasks related to new business intake and conflicts on a firm-wide basis. Reports directly to the Director of Research Services and Knowledge Management as well as the Manager of New Business Intake & Conflicts. Resident in the New Orleans office. New Business Intake Assists in all aspects of new business intake for the assigned client Inputs the data and documentation gathered during the intake process into the Conflicts database Reviews data for accuracy Conflicts Runs complete and well documented conflicts checks for new matters for the assigned client in accordance with firm guidelines Prepares reports and summarizes research results Assists in all administrative tasks related to the conflicts process Lateral attorney and potential merger reviews Runs reports on client lists for potential lateral hires Runs reports on client lists for potential office mergers Assists with the opening of new matters for lateral hires Opening & Closing of Matters/Files Opens new matters in the time and billing system Handles routine re-open matter requests as well re-open requests resulting from annual matter sweeps Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Requirements

Prior law firm experience
Bachelor’s degree required, or creditable prior work experience
Proven analytical skills and strong ability to analyze and organize information
Detail oriented with strong data entry skills
Ability to work well under pressure to meet deadlines
Word
Excel
Outlook
Aderant

Responsibilities

Assists in all aspects of new business intake for the assigned client
Inputs the data and documentation gathered during the intake process into the Conflicts database
Reviews data for accuracy
Runs complete and well documented conflicts checks for new matters for the assigned client in accordance with firm guidelines
Prepares reports and summarizes research results
Assists in all administrative tasks related to the conflicts process
Runs reports on client lists for potential lateral hires
Runs reports on client lists for potential office mergers
Assists with the opening of new matters for lateral hires
Opens new matters in the time and billing system
Handles routine re-open matter requests as well re-open requests resulting from annual matter sweeps