NASI Export and Import Compliance Specialist

Subaru•Van Buren, MI

24d•Hybrid

About The Position

Ensures compliance with U.S. export and import regulations by reviewing documentation, verifying data accuracy, filing necessary documents, and monitoring/arranging shipments. Executes administrative tasks for customs processes, coordinates logistics, and communicates with Subaru stakeholders and third-party vendors to maintain smooth and compliant international operations.

Requirements

Bachelor’s degree (required) or H.S. Diploma and equivalent experience in lieu of degree.
Must be able to utilize webinars, courses, LinkedIn learnings, etc. to gain knowledge related to below certifications: Export Compliance Certification (ex. Certified Export Specialist), Certified US Export Compliance Officer (CUSECO), or Export Compliance Professional (ECOP) within.
2 years with a Bachelor’s degree
Strong communication and organizational skills.
Ability to communicate in a timely manner with Subaru Corporation (SBR), Subaru of America (SOA), and Subaru Canada, Inc. (SCI).
Ability to lead procedural changes and interface with all levels of employees in departments such as SOA Export, Legal, and Customs and North American Subaru, Inc. (NASI) Accounting as well as external contacts such as U.S. government agencies, service providers, and Forwarders.
High level of attention to detail and quality.
Proactive, persistent, and assertive with strong sense of urgency.
Proficient in Microsoft Office Suite including Outlook, Excel, Word, PowerPoint, etc.
Willing to communicate cross-culturally. Be able to use translation tools, etc.
Ability to read and understand various regulation documents including the Exports Administration Regulations (EAR) 15 CFR 300-799, Foreign Trade Regulations (FTR) 15 CFR 30, Office of Foreign Assets Control (OFAC) regulations 31 CFR, and Customs Duties 19 CFR.
Experience with global trade management systems or U.S. Custom’s Automated Commercial Environment (ACE) system.
Experience of working with forwarders or transportation/logistics vendors.
Basic operational knowledge of Harmonized Tariff Schedule (HTS) rules.
Must be a U.S. Person as defined by 22 C.F.R. (citizen, permanent resident, or protected individual).

Responsibilities

Reviews export documentation for accuracy, determines if corrections are needed, provides feedback, and obtains updated documents.
Collects and tracks registration applications to the Office of Information and Communications Technology Services (OICTS) on the Bureau of Industry and Security (BIS) website.
Identifies discrepancies in the country of origin and Harmonized Tariff Schedule (HTS) code information collected from Subaru Corporation (SBR), suppliers, manufacturers, etc., to verify its accuracy. Maintains the filing of verification results and confirmation process.
Reviews the Electronic Export Information (EEI) filings submitted by shippers, freight forwarders, and carriers for completeness, timeliness, and accuracy. Requests corrections to the EEI as needed and validates updated documents.
Analyzes the Shipment Document Audit report to identify compliance issues, follow up on missing or incorrect documentation, and resolve discrepancies.
Screens export shipments against various U.S. government agencies’ mandated proscribed lists that include persons or U.S. companies we cannot do business with. Also, refers to the Country of Origin, Harmonized Tariff Schedule (HTS), and Preference Criteria documented by suppliers, Subaru of Indiana Automotive (SIA), and third-party service providers to find any discrepancies.
Supports the team in researching regulation changes and process improvements.
Performs the administrative tasks of export, import, and customs activities for the North American Subaru, Inc. (NASI). For the process and document preparation, communication in Japanese is necessary with SBR and its affiliate companies.
Provides cross-coverage support for the team in self-filing of import transactions, calculating proper value, assigning proper classification codes, and assessing proper country of origin.
For the shipment of preproduction vehicles, parts, and testing-equipment, works directly with NASI departments and SBR window department representing Japan to gather all documentation and ensures that required bond funds are completed prior to port arrival.
Communicates in a timely manner with SBR, Subaru of America (SOA), SIA, Subaru of Canada (SCI), and internal departments to execute import and export operations. If any critical issue is found, escalates the matter to manager or colleagues quickly. Supports the team in understanding the root cause of issues. Recommends operational improvements based on the analysis.
Assists in updating internal manuals and guidelines to keep the export/import operation compliant.
Monitors the activities and documentations from freight forwarders and carriers to ensure they are correctly following; 1) Foreign Trade Regulations (FTR) and 2) NASI’s established procedures (as per the Export Compliance Manual).
Makes logistics arrangements for vehicles or equipment shipping in coordination with forwarders.
Completes and transmits to U.S. Customs all Importer Security Filings (ISF) within the allowable timeframe based on the departure date of import items through Forwarders.