N99880 Administrative Assistant, Office of the Dean, Muskogee

Northeastern State University • Muskogee, OK

389d • $28,188 - $28,188

About The Position

The Administrative Assistant position in the Office of the Dean at Northeastern State University provides essential administrative support to enhance the efficiency and effectiveness of university operations. This role involves a variety of tasks including correspondence preparation, meeting coordination, travel arrangements, and budget management, contributing to the overall functionality of the office.

Requirements

• Knowledge of university policies and procedures.
• Knowledge of university purchasing policies.
• Knowledge of modern office practices and procedures.
• Knowledge of computers and job-related software programs.
• Skill in the provision of customer services.
• Skill in oral and written communication.

Responsibilities

• Prepares a variety of correspondence.
• Attends meetings and records minutes; prepares meeting agenda and supporting documents.
• Makes travel arrangements for assigned personnel.
• Researches and prepares a variety of reports.
• Answers telephone and greets visitors; provides information and assistance; takes messages; refers to appropriate personnel.
• Maintains office supply inventory; reorders as needed.
• Sorts and distributes mail.
• Makes appointments and manages calendars.
• Processes purchase orders; processes purchase card statements.
• Assists in the development and management of assigned budgets.
• Designs and prepares marketing and promotional materials.
• Maintains website and social media accounts.
• Maintains a variety of documents and forms.
• Directs the work of student employees as assigned.
• Enters information to computerized databases.
• Prepares a variety of schedules and calendars.
• Maintains a variety of files and records.
• Assists in the coordination of conferences, programs and special events.
• Performs related duties.

Benefits

• Generous leave time
• Health insurance
• Retirement plan

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: Associate degree