Museum Specialist (Loan Program Coordinator)

DMS International-posted 4 months ago
Forestville, MD
101-250 employees
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DMS International is seeking a Museum Specialist (Loan Program Coordinator) to support curatorial services at a federal collections facility in Forestville, MD. This role involves managing a heritage artifact loan program, including documentation, object handling, inventory control, and collaboration with curatorial staff and exhibition teams. The ideal candidate will be detail-oriented, experienced in museum collections management systems, and capable of supporting multiple curatorial functions while maintaining high professional standards.

  • Assist in the execution and maintenance of a museum loan program, including records management and file reconciliation
  • Utilize museum collections management systems (e.g., PastPerfect, Proficio) to track artifact movements and maintain metadata
  • Apply industry-standard practices to ensure safe handling and documentation of heritage asset collections and object loans
  • Create labels and supporting documentation for exhibits and displays
  • Conduct and document research to confirm provenance of artifacts and support accession decisions
  • Use Microsoft Office tools (Excel, Word, Outlook, PowerPoint) to create reports, labels, presentations, and forms
  • Support professional partnerships and internal collaboration to advance collection accessibility and museum readiness initiatives
  • Maintain accurate and up-to-date inventories; conduct scheduled assessments of collection objects
  • Identify and apply advancements in museum technology, software, and object care techniques
  • Operate storage facility equipment (e.g., Work Assist Vehicle, pallet jack, sculpture lift)
  • Manage timelines and ensure project deliverables are met on schedule
  • Communicate effectively in both written and oral formats with team members and stakeholders
  • Lift and move artifacts weighing up to 40 lbs
  • Bachelor’s degree in Museum Studies, History, or a related field
  • Minimum of 10 years of relevant experience in museum collections management or as a registrar, or 5 years of relevant experience with a Master’s degree or higher in Museum Studies, History, Maritime History, or related social sciences
  • Proficiency in collections management software such as PastPerfect or Proficio
  • Demonstrated knowledge of museum standards, collections care, and artifact documentation
  • Strong research and writing skills
  • Excellent attention to detail and organizational skills
  • Ability to manage multiple tasks and meet deadlines
  • Experience operating equipment used in artifact storage and transport
  • Proficiency in Microsoft Office Suite
  • Ability to obtain and maintain a Common Access Card (CAC)
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