Museum Records Specialist

University of Memphis • Memphis, TN

390d • $43,888 - $43,888

About The Position

The Museum Records Specialist at the University of Memphis is responsible for managing financial and information systems related to the Art Museum. This role involves overseeing the museum's operating budget, managing records and collections, and supporting grant management. The specialist will also supervise student and temporary employees, coordinate tours and events, and ensure effective communication with various stakeholders.

Requirements

• Bachelor's Degree in a relevant field such as art history, anthropology, archaeology, museum studies, or library science.
• Minimum of two years of relevant experience, or six years of relevant experience without a degree.
• Master's degree preferred with two years of relevant experience in financial and information systems.
• Knowledge of Banner, Tigerbuy, Microsoft Office Suite, and museum collection software.

Nice To Haves

• Experience with OPAC and Digital Asset Management Systems.
• Effective communication skills with students, faculty, and staff.
• Strong organizational skills.

Responsibilities

• Daily management of operating budget, Foundation budget, grant budgets, and vendor contracts.
• Investigates and resolves accounting discrepancies.
• Assists the director in preparing budget forecasts and monitors expenses.
• Reconciles monthly account statements and prepares budget revisions.
• Serves as P-Card administrator and orders supplies via TigerBuy.
• Manages all records management systems including finances and art collections.
• Creates archival finding aids and original authority records according to national standards.
• Researches and identifies grant opportunities and prepares grant budgets.
• Prepares graduate assistant and student employee contracts and monitors work hours.
• Schedules museum tours and arranges docents.

Benefits

• Health insurance
• Paid holidays
• Professional development opportunities

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Industry: Educational Services
• Education Level: Bachelor's degree